REQUIREMENTS- Matric, relevant qualifications advantageous
- 3 years experience in similar role
- MS Office, MS Outlook, MS Excel at intermediate level
- Good organisational skills
- Attention to detail
- Must be able to prioritise
- Must have good interpersonal skills
- Good communication skills required
- Telephone etiquette
DUTIES Administrative Support
- Assist with general administrative arrangements for all office functions.
- Type documents as required (minutes of Admin Meeting, correspondence, newsletters, acknowledgement of receipt of client documents etc.)
- Book boardrooms for meetings as necessary.
- Administer disbursement of company vehicle.
- Petty cash administration.
- If the Administrative Clerk is on leave, attend to office closure procedure.
Collection and distribution of office mail
- Collect all mail from security and post box on weekly basis.
- Administer all mail, including registered mail.
- Courier all packages and track the packages to ensure that they reach their destination.
Office maintenance
- Book maintenance for all copy machines, lights, air-conditioning etc.
- Ensure that the upkeep of offices is maintained, such as cleaning, ordering of new flower arrangements, watering plants etc.
- Update attendance register.
- Ensure that grocery recon is done on a weekly basis so that stock levels are maintained.
Reception
- Ensure that the reception is always manned by compiling switchboard relief roster for staff to assist with telephone duties.
- Answer all incoming calls and transfer clients to the right extension.
- Welcome walk-in clients and arrange for beverages if necessary.
- Book client meetings for directors and send meeting requests. Book a boardroom, if necessary.
- Arrange for a cleaning service when cleaner is on leave.
Salary: R negotiable dependent on experience
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