Receptionist Pietermaritzburg, South Africa - Pietermaritzburg
Pronel Personnel
Description Our client is looking for an experienced receptionist with a minimum of 3 years' experience. The receptionist will be required to manage the front desk on a daily basis and to perform a variety of administrative and clerical tasks to the highest quality standards. General Duties and Responsibilities: Greet and welcome guests as they arrive Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, including all necessary stationery and materials Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (logbook, visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Keep updated records of office expenses and costs Perform other clerical duties such as filing, photocopying, transcribing and spreadsheets Ordering various business requirements, e.g. refreshments, diesel, sponsorship and promotional items, etc. Managing raised purchasing orders Capturing invoices Assistance with opening/closing project files as may be required from time to time Maintain a register of vehicle-related issues to ensure licences and services are kept up-to-date Ad hoc projects/reports Requirements and Skills: Speaks English and Zulu Proven work experience as a receptionist, front office representative or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment Professional attitude and appearance Written and verbal communication skills Resourceful and proactive Excellent organisational skills Multi-tasking and time management Customer service Accounts background Matric; additional certification in Office Management is a plus
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