Records Management Administrator – 1 year contract - - Pretoria

Who we are: A performance-driven, full-service digital marketing agency specialising in the online marketing industry since 2006.

Who we are looking for: A Records Management Administrator with strong attention to detail, a meticulous approach to data management, proficiency in Microsoft Excel and a logical and problem-solving mindset.

What will you do:

Data validation and data clean-up: Review and validate data records for accuracy, identifying and resolving any inconsistencies, errors, or missing information. Conduct data clean-up activities to ensure the integrity and reliability of the data
Data migration: Assist with data migration efforts, ensuring the smooth transition of data from legacy systems to new Excel worksheets and applications. Collaborate with relevant stakeholders to ensure the accuracy and completeness of migrated data
Data capturing and documentation: Ensure consistent data capturing and adherence to company data capturing guidelines. Collect entity data from various sources and accurately transfer it to relevant documents and systems. Identify and correct any errors or inconsistencies and report them to the appropriate parties
Excel spreadsheet management: Maintain and manage relevant Excel spreadsheets, including data entry, data updates, formatting and data manipulation. Ensure data accuracy and integrity within the spreadsheets
Administrative tasks: Assist with various administrative tasks, including document control, report preparation, compilation and sorting of data. Maintain accurate and up-to-date records to facilitate easy retrieval of information
Ad hoc tasks: Handle ad hoc tasks as assigned, such as troubleshooting and assisting with data lifecycle management. Be flexible and adaptable to changing priorities and business needs
Workflow scheduling: Assist the Workflow Manager in scheduling and prioritise tasks, ensuring timely completion of workflows

What do you need:

High attention to detail and a meticulous approach to data management
Strong problem-solving and logical thinking abilities
Quick learner with the ability to adapt to new systems and processes
Proficient computer skills, particularly in Microsoft Excel
Strong knowledge of general Excel formulas and functions
Familiarity with data validation and data cleaning techniques
Strong communication and interpersonal skills
Ability to work independently and as part of a team
Understanding of privacy and confidentiality requirements related to records management

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