TENDER ADMINISTRATOR Negotiable market related - South Africa
Red Ant Security Relocation & Eviction Services
We have a vacancy for an experienced Tender Administrator at our Head Office in Eikenhof situated in the South of Johannesburg. The successful candidate will have a very good understanding of the tender process, analysing tender requirements and methodology, compiling a tender document and preparing quotations and pricing. This position requires travelling on short notice and long hours as and when tender deadlines or tender requirements must be met. Primary Completing the tender document in writing – writing must be neat, compact, and legible (also done electronically depending on the tender requirements) Sourcing supporting documents for tenders in a timeous manner. Making sure supporting documents are accurate to the tender requirements, have not expired and are legible. Tender document is presented in the best way to the client Liaise with the line manager of any issues and status of work daily. Responsibly use company resources and use of the equipment allocated to you, no abuse will be tolerated. Carry out your duties to the best of your ability, having consideration for the needs of your colleagues, the organisation, and its current and potential clients. Obey all lawful and reasonable orders given to you and comply with the organisations rules, procedures, and policies. You are responsible for the workload allocated to you and must meet all targets as agreed with your line manager. Ensure that all company documentation and information is kept safe and all information that you have access is kept confidential. To read and understand the tender requirements. To understand and adhere to the Tender process as set out in the Tender Process Documentation. To participate in Tender Administration meetings and any other Tender meetings. To check the Tender Register daily and advise the Tender Team Manager and/or Tenders Head of Department of any changes/updates that need to be done. Scanning of the Tender into the Tender Folder on the server as per Tender Process Document. To ensure the finalised and checked tender document is packed (with witnesses) in a neat and attractive manner making sure all the required information is on the outside of the packed tender. Prepare quotations and provide pricing on tenders and general quotation requests. Receiving guidance and direction from the Quality Assurance Tender Manager if standing in for the Tender Team Manager 2. Secondary Delivery and picking up of tender documents as and when required in a timeous manner. If attending the Tender Briefing that extensive notes of everything stated, all questions asked (including our Company's inquires) and the resulting answers are recorded. If attending the Tender Briefing a Tender Briefing Report must be compiled within 8 working hours of the end of the Tender Briefing and submitted to the Tender Team Manager. Make sure that proof of delivery (as per the Tender Process Document) is done and sent to Tender WhatsApp group and then saved later onto the server. Gathering of information during the tender opening process (pricing and other tenderers) after tender has been delivered. Compiling tender ‘pricing report' to be submitted to the Tender Team Manager within 8 working hours of the tender being delivered. Assist the Quality Assurance Tender Manager in searching for new tenders on a rotation basis. Assist the Quality Assurance Tender Manager in checking finalised tender document on a rotation basis. Receiving guidance and direction from the Quality Assurance Tender Manager. Receiving guidance and direction from the Head of Tender Department. Receiving guidance and direction from any Director and/or shareholder from Red Ant Security Relocation and Eviction Services (Pty) Ltd. We require the following experience and qualifications Matric. Relevant degree will be an advantage. At least 5 years experience as a Tender Administrator working in a very busy Tender Department. At least 3 years experience preparing quotations and pricing. Drivers License. Ability to travel on short notice. At least 2 contactable references that can confirm working experience in compiling tenders and preparing quotations. We also require: Fluent in English (read / write / speak) Accuracy and attention to detail Diligent and target driven Willingness to travel High degree of integrity and honesty in all matters Excellent knowledge of MS Office (Word, Excel and Outlook) Excellent communication skills (written and oral) Tenacity and high energy level Negotiable market and experience related salary.
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