Tender Assistant - Pretoria
Adams Adams
Duties and responsibilities PROCESSING TENDERS General Tender Administration Registering and scanning various portals and pages for upcoming tenders on a daily basis Check and monitor the client “Watch list” daily, to ensure tenders that are important to the firm are not missed. Download tender documents and diarise briefing session dates where necessary. Maintain tender information repository. Develop/maintain a filing system. Organize and schedule meetings. Managing and maintaining the Tender Schedule/ Register Take charge of supplier portal registrations Establish and adhere to proper document management for minutes, tender documents and related documents. Liaise with other departments to ensure that relevant information is up to date. Interpret client queries and respond professionally. Ad hoc reasonable duties as and when requested by the Tender Manager Support of the tender proposal process Ensure that tender documents are completed and accurate. Maintain accurate records and electronic copies of completed documents. Compile and put together the tender packs. Ensure the bid process is followed. Prepare all required supporting documents as per proposal specification. Provide support to Tender Manager for successful tender preparation and delivery of assigned tasks on time as per proposal specification. Organise and arrange all key progress meetings and take minutes throughout the tender process. (Tender kick-off and Tender Progress Review) Manage timeous review, signature, and delivery of tenders. Tender submission assistance Assist with arrangements for submissions. Tracking tender proposals Record tenders submitted. Follow up on submitted tender applications. Develop and manage database of tenders awarded. Track contract deadlines and renewal dates REPORTING AND DOCUMENTATION Collate information to assist the Tender Manager for reporting. Ensure reports include information on tenders applied for and awarded, tenders lost and reasons why, as well as renewal dates. Arrange and take minutes for tender committee meetings. Ensure respective agendas, attendance lists, and action-trackers are up to date. Skills and knowledge Communication skills (written and verbal) Project management skills Time management skills Computer literacy Interpersonal skills at all levels Ability to take ownership/responsibility. Administrative skills Ability to work on multiple tasks in a stressful environment. Ability to work independently and as a member of a team. Attention to detail. Deadline-driven and committed to excellence. Problem solving Knowledge of Public Procurement Contracting and Tendering principles, including PFMA, PPPFA and B-BBEE Qualification/s Matric / Grade 12 A relevant tertiary qualification in Marketing/ Business Administration Relevant experience in bid/ tender environment (3-5 years) Previous work experience within a legal firm will be an added advantage
Apply Now
Facebook
WhatsappRelated Jobs
Supply Clerk Pretoria - Pretoria
Interdot
...
SUPPLY CHAIN CLERK: (CONTRACT MANAGEMENT) — (06) Months contract. - Pretoria
Interdot
...
Supply Chain Management â Client Relations Management Clerk - Pretoria
...
Supply Chain Management – Client Relations Manag - South Africa
Phaki Personnel
...
Manager Tshwane (Pretoria) - South Africa
Phaki Personnel
...