Key Responsibilities:- Manage the entire tender process, from initial identification of opportunities to final submission and contract negotiation.
- Coordinate and lead cross-functional teams in the preparation and submission of tenders or proposals in response to requests from potential clients or customers.
- Develop and implement tendering strategies to optimize success rates and ensure alignment with organizational objectives.
- Review tender documentation and requirements, ensuring thorough understanding and compliance.
- Collaborate with internal stakeholders, including sales, legal, finance, and technical teams, to gather necessary information and resources for tender submissions.
- Analyze and evaluate tender opportunities, assessing risks, opportunities, and potential value.
- Prepare compelling tender documents, ensuring clarity, accuracy, and persuasiveness in communication.
- Manage timelines, milestones, and deadlines associated with the tender process, ensuring timely submission.
- Maintain a repository of tender-related documents, templates, and information for future reference.
- Provide guidance and support to team members involved in the tendering process, fostering collaboration and knowledge sharing.
- Conduct post-submission reviews and analysis to identify lessons learned and areas for improvement.
- Monitor and track tender outcomes, analyzing win/loss ratios and contributing to business intelligence.
- Stay updated on industry trends, market dynamics, and competitive landscape to inform tendering strategies.
- Represent the organization professionally in client meetings, negotiations, and presentations related to tender opportunities.
- Uphold the highest standards of professionalism, integrity, and ethics in all interactions and communications.
Qualifications:- Bachelor's degree in Business Administration, Marketing, or related field. (Master's degree preferred)
- Proven experience in tender management, bid management, or similar roles, preferably within the IT industry.
- Strong understanding of tendering processes, procurement practices, and contract negotiation.
- Excellent project management skills, with the ability to multitask and prioritize in a fast-paced environment.
- Exceptional communication and interpersonal skills, with the ability to collaborate effectively across functions and levels of the organization.
- Analytical mindset with the ability to assess complex situations, identify key issues, and propose effective solutions.
- Proficiency in Microsoft Office Suite and tender management software/tools.
- Certification in project management or procurement (e.g., PMP, CPP, APMP) is a plus.
Minimum Desired Qualifications - National Senior Certificate (Grade 12)
- Bachelors degree in Business Administration or related field
Minimum Desired Experience - Minimum of 4-7 years of leadership experience in procurement, setting procurement strategies, pricing, bid/ tender management and driving cost savings.
- Knowledge of Public Procurement Contracting and Tendering principles, including PFMA, PPPFA and BBBEE.
- At least 5+ years relevant enterprise ICT (Servers, Storage, Backup, End User Devices) experience
- At least 3+ years in Sales
- At least 5+ years in Vendor / Supplier Collaboration
- At least 5+ years in responding to tenders
RESPONSIBILITIES AND ACCOUNTABILITY- Tender Preparation: Leading the development of tender documents, including compiling necessary information, coordinating inputs from various departments, and ensuring compliance with tender requirements.
- Bid Management: Managing the overall bid process, establishing timelines, and allocating resources effectively to meet submission deadlines.
- Proposal Development: Working closely with cross-functional teams to gather relevant information, develop compelling proposals, and ensure accurate pricing and costing.
- Risk Assessment: Conducting risk assessments and identifying potential risks associated with the tender, proposing mitigation strategies, and ensuring compliance with legal and regulatory requirements.
- Relationship Building: Building and maintaining relationships with key stakeholders, clients, and partners to enhance the organization's reputation and increase the likelihood of successful tender outcomes.
- Contract Negotiation: Collaborating with legal and commercial teams to negotiate and finalize contracts and agreements with successful bidders.
- Documentation and Reporting: Maintaining accurate records of tender activities, preparing reports on tender outcomes, lessons learned, and contributing to process improvement initiatives.
- Manage and monitor the database of tenders awarded, track financial impact and report on this.
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