Accounting Clerk Gqeberha, South Africa - South Africa
Staff Unlimited
Description Position duties: Raise Purchase Orders that are accurate as per department's request Communicate the PO number to the person who requested it so they can do a Service Entry Once goods/services are received If the invoice does not have the PO number, ensure you attach the PO when sending to the accountant Request payment from the accountant and ensure that the PO process is followed i.e. there is a PO, a service entry is done, and the invoice is sent. Load payments as per request of the departments once the "Listo" is received from Finance Arg. For new accounts add the banking details on the bank and send to FM or CEO for approval together with a valid confirmation of banking details. "All payments need to be loaded before 3pm. Inform the FM and CEO once payments are loaded. Send POPs to the suppliers and the person who requested the payment for the payments we have made." Keep a register for credit card so to track the usage of the card. Request slips for all purchases and clearly indicate where they need to be allocated (GL and Costs Centre) and send to the accountant for processing. All the slips must be compared to the Credit Card statement to ensure that we have received all the slips. Complete all credit applications requested by the different departments. Ensure the credit applications are sent back to the person who requested the application or to the vendor. Pull a report of open POs and follow up on any POs that are outstanding for more than a week (7 days) Pull a report of open Entry Service and ensure invoices have been sent to Mati for capturing, in the event that the invoice was sent follow up with Accountant to find out why the invoice has not been captured. Add suppliers that we do not have on SAP and ensure the information is accurately and completely recorded. Provide assistance as and when required to ensure that the company is meeting its targets Position requirements: Qualification - Accounting Degree/Diploma or Similar Experience - Bookkeeping, Accounts payable management, SAP knowledge
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