ADMIN EXECUTIVE : RANDBURG - Randburg
Job Summary: The administrative executive is responsible for providing personalized secretarial and administrative support to the executive and Management Team in a professional and timely manner . To maintain efficiency and administration systems, looking to improve and develop where necessary. A strong communicator who can receive and process complex information in an efficient way and in return pass on required key-information and action points to the Team. The Administrator ensures that everything behind the scenes is running smoothly and can multi-task with ease. Key Responsibilities: Assume the role as the primary point of contact between the executives, Management and internal/external clients Maintain a daily electronic journal, arrange meetings, appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations Produce professional-quality reports, presentations and briefs. Develop and carry out an efficient documentation and filing system for both paper and electronic records Delegate tasks as appropriate to other members of the team Monitor office supply levels; reorder when appropriate Maintain the financial administration of the office including: raising purchase orders, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping. FM Helpdesk management, monitoring and responding to job requests, including liaising proactively and reactively with other staff and supply chain partners. Production of monthly reports identifying performance against agreed targets and budgets. Manage all incoming mail. Type minutes with accuracy and circulate in a timely manner. If requested, attend meetings and minute take. Maintain both soft and hard filing systems, ensuring consistency and support management team where required Handle requests, feedback, and queries quickly and professionally Previous administrative or secretarial experience. Responsible for maintaining all electrical, plumbing, air-conditioners, UPS and Generators on the site. Preferred Qualifications Must have a minimum of 5 years handyman experience or qualified artisans in electrical, plumbing, airconditioners, UPS and / Generator. Bachelor Degree in Business Administration is preferred. Skills and personal attributes: Teamwork Project Planning Confident telephone manner Problem-solving and decision making Proactivity and self-direction Knowledge of office management systems and procedures Ability to multi-task and priorities a high volume of incoming Admin related requests. Well-developed communicator both verbal and written Previous experience of helpdesk operations or similar support role is desirable. Previous experience of working in a busy and demanding environment Experience of MS office packages such as Word / Excel / Outlook is essential. Ability to demonstrate professionalism, discretion and maintain confidentiality at all times.
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