Administrative Clerk - Cape Town Region
staffsols
a New vacancy has become available for an Administrative Clerk for our client in the FMCG Industry based in Century City Cape Town. Main Duties/Key Results Areas: Formulating and sending out Forexes based on forward deals confirmed between buyer and supplier. Validating Forex and issuing purchase order requests for sign-off (based on duty and freight applicable to all products) Amending and canceling Forexes. Send new supplier information sheets to AP for opening accounts. Generating international purchase orders Amending and canceling purchase orders Updates regarding supplier information e.g., changes in payment terms. Validate supplier confirmation / Proforma Invoice with purchase order. Ensure that management authorizes, and signs purchase order requisition forms, when required. Upload documents and update reference numbers on the Dashboard. Liaise with suppliers and assist various departments with the same. Check the daily delivery report, ensure that necessary requests to cold store(s) are sent relating to NRCS. Working closely with buyers daily. Updating of daily DB report before COB Working with Mail Chimp – refers to posting in-store and forwarding offers. Forward unsold – with or without costings report. Compiling of GEO Price List. Hunting lines. Damaged and expired stock report. Compiling and sending out import statistics / weekly reports when required. Working on Syspro, Outlook, Expedite, and Excel and ensuring relevant emails are actioned. Creating product codes on SYSPRO. Adding new brands, stock codes, PODs, incoterms, etc. to the Expedite LCT report. Researching lists such as suppliers/plants for specific products when requested. Updating of cold stores on the system when the delivery report is received. Ensuring that no blanks or TBA are on Expedite. Notifying sales admin/processing of unsold or sold loads with all relevant information. All and any other related tasks and duties as requested by the Employer. Minimum qualification and experience: Matric Related tertiary qualifications advantageous Proficient in the use of the Microsoft Office Suite Relevant experience advantageous Syspro experience advantageous Understanding of costing and basic logistical procedures required Soft Skills: Positive attitude Good communication and organisational skills Ability to work independently while being a team player Ability to work under pressure Ability to meet set deadlines Accuracy and efficiency Problem solving abilities Professional Conduct Capable of working in a fast-paced work environment Time management and organizational skills Multitasking Proactive Energetic and enthusiastic
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