Administrator: Procurement Coordination - Centurion
Road Accident Fund
Reference: 42499271 Road Accident Fund Purpose of the Job: Reporting to the Head: Procurement, the successful incumbent is responsible to provide administrative support to the Bid Adjudication Committee (BAC), Asset Disposal Committee (ADC) and BBBEE Committees. Key Performance Areas Organise BAC, ADC and B-BBEE Committee Meetings Prepare meeting schedule. Prepare agendas for Committee Meetings Monitor progress of submissions for the agenda Ensure Logistical arrangements (venue reservation, etc.) are made and communicate changes where applicable. Ensure facilities including recording, video conferencing and presentations are in good working condition. Meeting Administration and Management of the BAC, ADC and BBBEE Committee Administer and provide quality support relevant to the specific committee (Chairpersons of Committees). Ensure that the committee meetings' attendance registers and declaration of interests' forms are signed by committee members as well as invitees present at the meeting. Circulate the draft electronic committee packs to the chairperson and ensure that any amendments are attended to after the review by the chairperson. Ensure that the approved electronic packs are scanned and loaded onto the Board Portal by the agreed time frames. Circulate the agenda and pack sufficiently in advance of the meetings so that co-opted members also have time to read and prepare for the meeting. Produce and submit draft minutes for consideration by the Chairpersons. Ensure that all documents and recordings are filled in accordance with applicable legislation. Assisting with the review of terms of reference for the committees Maintain a record of members' terms of office and timelines for appointing or re-appointing of members. Reporting Prepare a monthly report on irregular expenditures condoned by the BAC. Reporting of Compliance violations. Compliance Compile the compliance checklist. Monitoring of Compliance with National Treasury Instruction Notes & Circulars as per checklist. Keep abreast of internal standards and business goals to ensure adherence to sound internal control. Qualifications and Experience National Diploma in Office Administration/ Paralegal related qualification. Relevant 3 years' experience in Office Administration, Paralegal/ Secretariat, Procurement Processes. NB: "RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs".
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