Area Administrator Cornubia - CHEP South Africa Ltd - South Africa

Area Administrator Based at Cornubia, Durban, we are looking for an Excel expert with great SAP, Coupa and Account Reconciliation skills. Must be a problem solver and self-starter with Meticulous attention to detail. Must have proven reporting and analytical skills. Position Purpose The incumbent will drive inventory controls and compliance throughout the region to ensure accurate data processing at CHEP service centres and on customer accounts. They will investigate stock variances and take corrective action to ensure compliance through administrative processes and minimise stock loss. The individual will ensure standardized processes are followed at all service centres and will identify and report on hire stock discrepancies as well as on raw materials and trading stock. The controls will contribute to high data accuracy levels, fewer transactional errors and overall increased customer satisfaction. The Area Administrator is accountable for reporting on all expenditure for up to 20 plants and for coordinating facilities management activities in the area. The individual is required to provide guidance on all stock control, purchase to pay processes and administrative requirements at plant level. The incumbent should demonstrate sound financial, administrative and analytical skills as the tasks cover a wide range of products and material types across several companies and they must have the ability to deal with numerous activities simultaneously and meet conflicting deadlines. Responsibilities Stocks Responsible for ensuring that the correct recording procedures are followed for all Hire Stock, Raw Material and Trading Stock movements and stock takes to mitigate risk of all stock held at SSA Service Centres and storage locations (sawmill). Verify the accuracy of stock balances. Ensure plant movements are processed timeously and accurately on a daily basis, to allow efficient planning in SAP, by Logistics team. Liaise with Logistics Planning regarding batches and Hire Stock material locations. Bi-weekly recons and variance analysis for Hire Stock Materials. Weekly Trading Stock recons (Liner bags and White Wood Pallets) ensuring queries are timeously attended to e.g. damaged stock and stock used for trial purposes. Inventory variance resolution prior to month-end. Ensure scrap notes are validated and processed. Ensure all manual issues and returns are captured for all plants, verifying information through exception reports. Weekly analysis of Raw Material element usage to ensure consistency and to raise any concerns. Timeously request SAP plant/material setups or extensions, gather information and communicate requirements for production orders. Ensure that all service centre stock counts are conducted at the highest standard of quality, and objectivity and are in line with approved standard procedures. Drive YSS compliance to SOP to ensure data integrity for company metrics reporting. Responsible for managing the correction process for Issues and Returns in the region making sound decisions that impact plant and customer accounts. Report on document corrections and take corrective action (implement re-training). Work cross-functionally to identify and analyze issue root causes, and ensure resolution plans are executed to drive supply chain excellence. Cost Centre Analysis Analysis and query resolution of each service centres' costs within the region. Responsible for reviewing the cost reports for reasonability and for investigating anomalies and reporting on areas of concern. Raise journal requests and accruals as and when required to ensure accurate cost allocations. Maintain oversight of all tasks relating to general and CAPEX purchase orders for the region. COLT2020/Forklift Driver Enablement Implement and assist with successful roll out and use of COLT2020 applications. Facilities Management Ensure that best practices are followed to meet the safety and employee well-being standards within the parameters of facilities. Liaise with the HO Facilities Manager regarding the execution of building and equipment maintenance, security, catering and vending requirements, cleaning and waste removal services. Ensure purchase orders reconcile with invoices and detail the correct cost centres and general ledger allocations. Operations Systems and General Required to monitor Functional Outsourcing production sheets and ensure activities are accurately captured on SAP. Ensure all required plant to plant and material to material swops are done accurately via relevant SAP transactions. Consolidate data for Quarterly Incentive Bonus Schemes and distribute Dashboards weekly within set deadlines. Perform all tasks relating to monthly maintenance and processes for Operations and ensure there is complete understanding of underlying systems. Respond to relevant audit reports and close off any applicable findings. Train new employees involved in administrative functions e.g. Gatehouse Controllers, Plant Clerks and provide content for new courses to be developed by Training department. Project support as required – testing, feedback, training and implementation in the region. Maintain up-to-date SOPs Responsible for ensuring all waged employee files are kept up to date at all times. Travel and accommodation arrangements for regional personnel. Challenges Working under pressure – conflicting deadlines Working autonomously and having limited direct access to immediate manager Knowledge of ABC metrics and analysis thereof; Dealing with multiple service centres and product groups - complexity of CHEP/Weatherboard businesses Control of numerous materials and variance resolution Qualifications Tertiary qualification - Three year Diploma in Accounting or Business Administration or Supply Chain. Experience 3 years general administrative experience Experience in stock control and system processes in a highly pressurised environment 3 years SAP experience Skills and Knowledge Microsoft Office Suite, SAP, BW, Siebel , Basware, Coupa, MPS, FDE/ESP [COLT2020], Ability to simplify processes. Personal – Team player, accurate, reliable, proactive, self-starter, work under pressure, ability to deal with numerous activities simultaneously, numerical, good communication skills, patience, eye for detail, and action orientated. Apply Now

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Area Administrator Cornubia - South Africa

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