Key Responsibilities:

Board of Directors:

Assist in the onboarding of new Directors, and updating onboarding packs with the latest policies and Delegation of Authority (DoA).
Support Directors with Diligent Boards and diary arrangements.
Prepare the first draft of Non-Executive Directors' fee schedules quarterly.
Track meeting attendance.

Corporate Governance:

Prepare the annual group calendar and send out meeting invitations in line with approved work plans.
Liaise with Sponsors and transfer secretaries.
Assist in preparing various reports for the Annual Report.

Meeting Management:

Support meeting preparation for Board, Committees, Annual General Meetings, and Trust meetings.
Prepare and distribute board and committee packs within 7 business days prior to meetings.
Send reminders with deadlines for action items.

Statutory Administration:

Ensure regulatory compliance and prepare all statutory returns as required by legislation.
Draft board resolutions and AGM minutes for subsidiary companies.
Monitor the distribution and implementation of resolutions from the Group board and its committees.
Maintain in-house registers and handle CIPC updates and filings.
Assist in-country company secretaries with due diligence documents and director changes.
Address administrative queries from South African and international subsidiary companies.
Prepare extracts of resolutions and minutes for Board, AGM, and Committee proceedings.

General Office Administration:

Perform general office administration for group legal and secretarial services.
Handle correspondence, maintain the departmental filing system, manage diaries, and screen calls.
Assist with travel arrangements and visa applications when required.
Contribute to establishing internal Company Secretariat procedures, guidelines, templates, and self-help tools.
Undertake any ad hoc duties as guided by the Company Secretary.

Minimum Requirements:

Legal Secretarial qualification.
Advantageous: BCom Legal degree or Chartered Governance Institute of Southern Africa (CIS) qualification.
Minimum 5 years in a legal or company secretarial environment within a listed company.
5-8 years of senior/executive PA experience.

If you have a strong background in legal or company secretarial work and excel in providing high-level administrative support, we invite you to apply and be part of this team dedicated to effective governance and compliance. Apply Now

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