Assistant Company Secretary - Gauteng, Centurion - Centurion
Sinakho Staffshop Ltd
Duties & Responsibilities Provide effective administration for all meetings. Draft agendas in consultation with Management and Chairperson/s, and liasise with Directors/Committee members. Provide input into Board/Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites. Ensure the timeous collation and dispatch of board packs and support to members and invitees. Attend meetings and record accurate and professional minutes for Management, Company Secretary, Chairpersons and member scrutiny. Draft accurate and professional Chairperson Reports for the Committees meetings in preparation for the Board meetings. Electronic recording and preservation/safegaurd of all proceedings of Board and Committees meetings. Prepare extracts of resolution and minutes for all Board and Committees proceedings. Prepare and track action items from Board, Board Committees and Management ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning). Assist Company Secretary with drafting reports to Management, Board and Committees. Ensure and track timely filing of all statutory returns and forms, such as annual returns, forms for the director and officers' appointments and resignations. Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC. Provide the Corporation with advice and guidance on the Companies Act, PFMA, Corporate Governance best practices and principles, and related applicable legislation. Review of the Governance Committees mandates. Effective facilitation of Board processes (contribute to corporate secretariat efforts to enhance the effectiveness and functioning of the Governance committees). Understake any ad hoc duties as guided by the Company Secretary. Desired Experience & Qualification A minimum of three year degree in relevant field (BCom, B Proc, LLB) with courses in company law or corporate governance. Postgraduate Diploma or equivalent in Applied Corporate Governance will be an advantage. Certification with the Institute of Chartered Secretaries will serve as an advantage. Experience in the financial services industry will serve as an advantage, Admission as an attorney or advocate to the High Court of South Africa would be an advantage. Experience in implementing strategy, plans, programmes and procedures. Experience in developing, implementing and delivering significant legal and policy research projects. Knowledge of relevant legislation (PFMA and Treasury Regulations), compliance and governance requirments. At least 3 years experience in a corporate secretariat environment is essential. Extensive experience in minute taking is essential. Must be proficient in MS Office. Desired Skills: Secretary Corporate Governance Admin About The Employer: Join a stable company and utilise your secretary skills.
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