Assistant Operations Administrator - - Durban

Key Responsibilities:

Administration responsibilities and coordination
Communicate with client and client management to coordinate overtime schedules for daily and weekend planning.
Monthly outsource labour accruals for creditors.
Weekly file TSAM overtime for debtors.
Updating weekly costing file for vacancy replacements.
Purchasing minor assets, stationery, and refreshments for Yards.
Raising invoices on V-Procure for all Outsources labour, fuel, minor assets, stationery, and refreshments for Yard purchases.
Collect, check, confirm outsource sign on sheets daily and weekly.
Capture and process outsource hours on company systems and compare hours on billing invoice on a weekly basis.
Updating weekly KPI budget for unrecoverable cost.
Attending to payment queries for outsource labour.
Tracking cost for Convoy moves for billing purposes and compiling billing file.
Compile weekly revenue reports.
Capturing monthly KPIs for management.
Create and update databases and records of financial information for the finance department.
Submit reports and prepare proposals and presentations when needed.
Gather quotes for procurement items for the operations department.
Order and control the usage of stationery and refreshments for the department and process orders for payment.
Assist with ordering and processing of orders for payment on V-Procure.
Submit reports and prepare proposals and presentations when needed.
Managing petty cash for all sites.
Assist managers and supervisors with any operations and administrative requests.
Ensuring all relevant and issued PPE is always worn.
Capturing PDI invoices.
Submitting PDI file to finance for invoicing.
Perform other duties that may fall outside your current duties that may be required from time-to-time.