Requirements

Job Duties

Invoicing and Billing:

Generating and processing invoices for products or services rendered.
Verifying the accuracy of invoices, including quantities, prices, and discounts.
Ensuring timely and accurate invoicing to clients/customers.
Handling billing discrepancies and resolving any billing issues promptly.

Financial Management:

Monitoring accounts receivable and ensuring timely collection of payments.
Reconciling invoices with payments received and maintaining accurate records.
Tracking expenses related to logistics operations and maintaining expense reports.
Assisting with budgeting and financial forecasting for logistics operations.

Logistics Coordination:

Coordinating transportation and logistics activities, including arranging shipments and deliveries.
Communicating with suppliers, carriers, and freight forwarders to ensure timely delivery of goods.
Monitoring inventory levels and coordinating stock replenishment as needed.
Tracking shipments and providing status updates to relevant stakeholders.

Data Management:

Maintaining databases and electronic filing systems for invoicing, billing, and logistics records.
Compiling and analyzing data related to invoicing, logistics performance, and financial metrics.
Generating reports and providing insights to support decision-making processes.

Compliance and Documentation:

Ensuring compliance with relevant regulations and internal policies related to invoicing and logistics.
Maintaining accurate documentation for invoicing, billing, shipping, and logistics activities.
Assisting with audits and providing necessary documentation and records as requested.

Customer Service and Communication:

Providing support to customers/clients regarding invoicing inquiries and logistics-related issues.
Communicating with internal teams and external stakeholders to coordinate logistics activities effectively.
Responding to emails, phone calls, and inquiries in a professional and timely manner.

Process Improvement:

Identifying areas for process improvement and implementing solutions to streamline invoicing and logistics processes.
Participating in cross-functional teams to drive continuous improvement initiatives.

Training and Development:

Providing training and guidance to staff members on invoicing procedures, billing systems, and logistics processes.
Keeping abreast of industry trends and best practices in logistics, invoicing, and back-office administration.

Quality Assurance:

Conducting quality checks on invoicing documents, logistics paperwork, and financial records to ensure accuracy and compliance.
Implementing quality control measures to minimize errors and improve overall efficiency.

Administrative Support: