Bcom or LLB Assistant Company Secretary, Qualified and Experienced – East Rand - East Johannesburg
kencorp
RESPONSIBILITIES Support to the Group Company Secretary Assist with the Statutory Duties, Annual Returns, CIPC records, record of minute books, record of resolutions, preparation of resolutions as and where required Record and management of share register Custody and safekeeping of shares Attend meetings (Board and executive management meetings) and prepare minutes Assist Group Company Secretary with the administration duties to draft Company Secretarial input to Integrated Report and Board related submissions Prepare meetings calendar and schedule meetings and maintain the calendar Compile and plan meeting agenda for board/executive’s/management meetings, management committees’ meetings and any other relevant meetings Research and draft guidelines on corporate governance relevant to Company Secretariat Keep up to date on developments in Companies Act, moreover the issues impacting the company, the board and management Manage meeting packs as well as electronic uploads Assist in coordinating all Boards meetings, Annual General Meetings, committee meetings, including but not limited to meeting scheduling, diary, arrangement of venue, catering Assist with administration of documents for sponsors, JSE, Transfer secretaries and brokers Attend to mail and invoices Handle the meetings attendance registers and record the attendance Prepare the board fees schedule for non-executive directors and liaise with finance department for payment of the fees Attend to vetting of contract terms on purchase order and other administration based contract (service providers and suppliers’ terms) Filing ad hoc documents (share repurchases, Computershare) Filing CIPC and WebSec documents as when required Manage and extract records form GreatSoft (WebSec) Following up with CIPC Getting signatures for resolutions and agreements Posting minutes and resolutions Maintain a record of agreements, update the schedule and scan and file Agreements Filing and scanning safe-custody documents (signed minutes, resolutions, agreements) Getting documents (Agreements, statutory documents, signed minutes and resolutions) from the safe and providing copies as requested Prepare relevant invoices for payments Provide particulars of directors and certified copies of ID documents under strict confidentiality Providing particulars of the companies, e.g. registration numbers and directorate (board composition) Requirements Grade 12 MUST have own car MUST have LLB or Bcom degree completed with articles completed or Chartered Secretaries (CIS) qualification Other equivalent legal or financial qualifications would be advantageous Minimum of 3 - 4 years’ relevant experience as Assistant Company Secretary or Company Secretary coordinator or Administrator Previous experience of working in a corporate environment is preferred, and listed company exposure would be ideal Understanding of Listed company environment Good experience in MS Office (Excel; PowerPoint; Word) as well as Board pack related software Business etiquette and professionalism on an executive level Understanding of King IV compliance Solid understanding of the Companies Act and how it relates to the company statutory duties Excellent report writing capability Excellent communication skills – to people at all levels Smart, Professional and discreet SA Citizens only
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