Job description for Properties bookkeeping

Attend to tenant queries - telephonic & written
Processing supplier orders & invoices
Ensuring that all invoices are available for reconciling at month end
Do rental invoices monthly
Do all admin reports
Must know Pastel very well
Processing payments, invoices, income and receipts and entering data into accounts databases then filing hard copies
Preparing financial statements showing business income and expenditure
Paying vendor invoices and tracking bank account balances
Completing VAT returns
Verifying the accuracy of business accounts and alerting the Accountant of errors
Recording any inconsistencies to help the Accountants inaccuracies
Developing monthly financial statements including cash flow, profits and loss and balance sheets
Managing employee expense claims
Helping the Accountant with administrative duties and preparing yearly accounts
Managing outside work and expenses thereof
Computer literate i.r.o emails/letters
Do monthly meter reading of all tenants
Any tenant queries to be liaised wit maintenance
Follow-up with maintenance on weekly basis
Give a weekly report regarding the maintenance and repairs done on all properties
Assist Auditors with properties Audit
Attend to Municipal queries
Print check all Municipal accounts monthly and hand management
See that all rental contracts are up to date
Site visits to be done
All files to be up to date with council plans
Make sure all properties have working meters for water & electricity
Phone / emails tenants in arrears with rent
Handle all property insurance claims
Do buying of materials related to properties
Work with Metering on Line (PMT)
Do Quotations and orders
Ensure that safety files are done and kept up to date
Market vacant properties and speak to Agents
Any other hoc duties given by Management