COMMERCIAL SECRETARY - - Sandton

Minimum requirements:

3 plus years' experience as a secretary in a law firm or
professional services environment
Excellent knowledge of MS Word programmes (more specifically Office 365)
Basic knowledge on Aderant Expert (CMS) accounting system would be advantageous
Knowledge of FileSite would be advantageous
Matric essential
Strong administration and organizational skills in order to manage multiple professionals' practice's (diary management, answering telephone calls and tracking messages in the absence of professionals)
Formatting legal documents
Incorporating amendments to documents
Maintaining/updating client contact details
Capturing timesheets for multiple professionals
Preparing resource and client files
Preparing pre-bills and billing memos (sending same to clients)
Managing debtors with the accounts department and clients
FICA administration: following up to ensure the FICA
requirements are complete
Some copy typing of a wide range of documents (agreements, letters, circulars, legal opinions, etc.)
General office and personal administration
Filing
Must be neat, well-organised and conscientious
Strong communication skills (verbal and written)
Display attention to detail
Good interpersonal skills
Maintain high standards of confidentiality
Honesty, reliability and punctuality
Proactive, take initiative and be diligent
Ability to multi-task
Ability to work well under pressure
Excellent client relationship skills
Excellent time management skills
Used to working with large teams