Conference Coordinator Kenilworth - Kenilworth
Cape Racing, Brand of Kenilworth Racing Ltd.
The newly revamped Hollywoodbets Cape Racing, Kenilworth racing venue has an exciting role available We are looking to hire a suitably qualified and experienced Conference and Function Coordinator to join our passionate and dedicated Marketing and Events Team. The ideal incumbent should be outgoing, professional, resourceful and proactive. The Conference and Function Coordinator will drive successful events while growing the Cape Racing brand. The incumbent will be required to provide administrative support related to events and conferencing , compile event proposals, secure new events and retain existing clients. The Conference and Function Coordinator will have exceptional communication skills and be able to address a wide variety of audiences efficiently and effectively. The Conference and Function Coordinator will report to the Conference and Functions Manager. Key Responsibilities Event Planning and Coordination Develop general event management procedures Procure items for events Liaise with stakeholders when required in order to adhere to City regulations Confirm all internal teams and services for events Attend and prepare for team meetings with event team on project developments Ensure that all event documents and paperwork is accurate and in place e.g. delivery schedules, staff briefing sheets etc. Make sure that staff and work personnel at events adhere to management policies Able to work flexible working hours (official company events) and weekends (race days) Ad hoc tasks as required Client Retention and Driving New Business Retain existing clients and driving new business Generate new ideas and technical innovation that improve the generation of new business Initiate and organise sales meetings with clients to assist with operational questions and ideas Budgeting and Financial Management Manage costs against approved budget Investigate methods to reduce/contain costs Obtain quotations to procure goods and services Generate invoices for customers Assist in producing financial forecasting, billing and processes Ensure that there is firm control of department spend and reconciliation Ensure that all Race Day transactions are accounted for, cashed up and securely stored Key Competencies/ Attributes Exceptional interpersonal and communication skills (oral and written) Able to present information clearly and concisely Excellent organisational and time management skills Excellent problem-solving skills Observant, with exceptional attention to detail Mastery in delegating and managing multiple tasks Driven with the ability to take own initiative Ability to work under pressure and tight deadlines Event and project management skills A team player who is punctual and well groomed Flexibility and adaptability to juggle a range of different tasks Demonstrate tact, diplomacy, maturity, and professionalism when dealing with all stakeholders, both internally and externally Required Experience At least 5 years of proven experience in a mid-level events/ conferencing role is required Relevant experience in the gaming and/or hospitality sector is advantageous Required Qualification(s) Matric/ Grade 12 A diploma or degree in Events Management, Hospitality or similar is advantageous Computer literate (Microsoft Office suite) with advanced excel skills
Apply Now
Facebook
WhatsappRelated Jobs
Debtors Clerk Kenilworth - Kenilworth
Cape Racing, Brand of Kenilworth Racing Ltd.
...
Cashbook Clerk Kenilworth - Kenilworth
Cape Racing, Brand of Kenilworth Racing Ltd.
...