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For this position the experience in Tender Awards and Contracts and Quotations is very important. Advance Excel experience is also important. Overall functional responsibility of running contracts associated with Power Installations; 1.1 Tender Awards and Contracts Manage tender clarifications and comparison with orders Arrange order review Arrange for necessary documentation to be delivered to customer signed contract guarantees sureties bonds cessions of rights insurances form of indemnity Actively contribute to providing information for the project ‘pakkie' 1.2 Quotations and Tenders: Maintain quotation register and keep updated filling systems Request a tender review meeting with Management Provide and compile all information necessary for a tender vet Prepare presentations Do market research on competitors Determine our place in the market (Imported vs AFCAB) calculations Complete the tender document, ensure correct signature and arrange for on time delivery of the document 1.3 Systems and Procedure: Calculate the % completion in terms of actual sales and actual cost Report the % completion, actual sales and actual cost to costing 1.4 Imported Accessories: Create a SAP order for the imported accessories required to complete the cable project Calculate the % Duties, Transport and Clearance. Give a breakdown of the % Duties, Transport and Clearance to the customer Calculate the Freight on Board for each item and forward this to the customer Arrange for forward cover rate and give the correspondence to the customer Calculate the difference between the rate quoted and the rate paid to the supplier in terms of the forward cover rate taken Invoice the customer the difference between the forward cover rate and the rate quotes 1.5 Cable Inspections: Liaise with the testing department and arrange for cable inspections before invoicing and delivery to site 1.6 Order Processing: Cables/Accessories/Civil portion of contract: Check order against quote/tender for any deviations Confirm payment arrangements i.e. account, letter of credit, advance payment, retentions and escalations Once system design is approved and cable lengths are received, liaise with Project Manager to ascertain all material required to ensure timeous completion of the contract and then place orders on the manufacturing facility and/or accessory and civil material suppliers Request cost centre number from African Cables On receipt of cost centre number, create material master in SAP Create contract / order in SA 1.7 Contract Administration: Projects Overall financial control of the contract Overall responsibility for expediting of all components/material required to complete the cable project Overall responsibility for customer invoicing, including all civil related work and all components/material required to complete the cable project Create and print delivery notes on SAP and post goods issue, notify debtors department for printing of invoice Compile and maintain excel file for control of invoicing of all contract items and submission to customer with monthly invoices Co-ordinate customer queries with regard to outstanding orders, invoicing, connecting instructions and guarantees Submit details, liaise with customer and follow up on contract variation orders (VO). Update SAP orders with confirmed VO orders Calculate cost price adjustment on installation work in accordance with customer formula and invoicing thereof Monitor and control of all subcontractor's invoicing by means of similar Excel file to PI format to ensure invoicing is correct Co-ordinate closure of contract, ensure cancellation of retention bonds and guarantees as applicable Monitor and ensure payments Assist with compilation of annual sales budget Actively contribute to compilation of annual expense budgets 1.8 Systems and Procedures Actively contribute to the development of PI Commercial Procedures in terms of the requirements of ISO 9001 Actively strive to stream lining of contracts management reporting Up to date contracts record keeping Regular financial re-conciliation of contracts Overall functional responsibility of administration 1.9 Correspondence Typing of own correspondence, e.g. queries with creditors, etc. 1.10 Procurement Obtains prices for various materials to be used in the office, stores, on the various sites by phoning and meeting the suppliers Compares quality and prices by making use of experience and previous records Completes and submits credit application forms for new suppliers Complete purchase requisition on SAP and send request via e-mail for authorisation thereof to the relevant person Grade 12 /N3 (4 Subject Certificate with Mathematics and B.Comm or similar Financial Qualification/Diploma Construction Contract Management 2 years' experience (Tenders/Quotations/ Sales /Contracts administration) SAP experience MS-Excel experience 2 years Office Admin (Cashbook / Creditors/ Procurement/Invoicing/Debtors) Experience in Microsoft Windows, Word and Excel Experience in Microsoft Projects Must be capable of report writing Apply Now

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Jobs in Go!