As a costing and invoicing clerk, your responsibilities and duties will include the following:
1) Costing- To track and ensure invoicing of all dispatched jobs timeously.
- Ensure that all stock and time is loaded onto jobs and that outwork is receipted.
- Check that the plan, quote and actual are in line.
- Take corrective action if any of the above are incorrect.
- Liase with sales, estimating, sales support, PC and Production on any issues arising from costing.
- Check that actual are in line with agreed Cost of Sales.
- Check that selling prices matches quoted price.
- Check for any additional work done on jobs and liase with sales / sales support for extra revenue.
2) WIP- Compile WIP and distribute to sales / sales support.
- Export report to excel and analyze data.
- Prepare WIP report on excel and provide info to Commercial and Finance Managers.
- Balance and reconcile original WIP to the next financial month.
3) Reporting- Prepare and supply management with monthly reports and as and when required.
- Produce exception report by problem for actual material usage against estimated.
- Discuss departments output with management and communicate key areas for improvement to employees.
- Produce a costing analysis report on each machine and feed back to the production manager on a month-to-month basis.
- Provide an overall material and labour percentage variance report, comparing the budgeted cost to the actual cost showing a profit or loss margin.
- Print out "Work in Progress" report at the end of each month. Analyse and provide data to the financial department.
4) Nature & Scope of the position- To ensure that jobs are costed and invoiced in the same month.
- Ensure that the actual material usage is equal to estimate material usage.
- Provide feedback both ways (from staff to management and from management to staff)
Minimum Requirements
- Matric
- Tertiary Education in related field
- Proficient in Microsoft Excel
- 2-3 Years Experience industry experience non-negotiable (Print/Packaging/Manufacturing)
Remuneration
R14 000 - R16 000 (Subject to Experience)
*** Only shortlisted candidates will be contacted ***
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