Creditors Administration Clerk - - South Africa

Job Title: Creditors Administration Clerk

Department: Finance

Location: Witbank, Emalahleni

Reports To: Finance Manager and Director

Job Type: Full-time

Industry: Mining Supplies

CTC / Salary: R 15 000 (depending on qualifications and experience)

Job Description

Our Client is seeking a detail-oriented and organised Creditors Administration Clerk to join their Finance team. The successful candidate will be responsible for and not limited to managing the accounts payable and accounts receivable functions, ensuring accuracy, compliance, and timely processing of financial transactions.

Key Responsibilities:

Creditors

Ensure that Load sheets and counter sheets are posted daily. Report immediately if these sheets are not balancing
Monitor rep sample account and send out a report weekly
Credit Notes to be done every 2 Monday, Thursday and Friday
Monitor Staff & Rep Sample accounts and ensure that limits are not exceeded
Monthly Supplier recons to be done by 21 of each month. Proof of payments must be send monthly. Ensure discounts are taken and negotiated. No unreconciled items older that two months
Responsible for filling in supplier applications A -L
Maintain full master details of suppliers on system, e.g. credit limits, contact details, Vat numbers, Bee status and bank account information
Recon of cash creditors on a weekly basis
BBEE certificates of all responsible suppliers to keep up to date in file and system
Filing of all paperwork
Planner report for Sales Department
Reserve balancing and checking in Despatch
Posting of Cash bank daily

Admin Duties

All Filing related to Admin keep up to date
Report on Delivery Book and Ensure all invoiced before month end
Report on Returns (buying department) reason for returns (meeting)
Sign off all journals, do report and give feedback
Check authorization report and give feedback
Must be able to assist and do debtors and Financial clerk duties when they not at work
Assist and know the following duties for Financial Manager

1. Commissions

2. Bank Payments

3 Comparison File

REPORTING

Credit Note Report (Monday) Conduct meetings with relevant departments
Staff account report
Rep Sample report

GENERAL

Always be on time for work
Show ability to take responsibility for the execution of duties
To organise and priorities work
To be supportive, neutral, and professional when interacting and corresponding with customers and suppliers
To provide superior service to customers
To communicate well with co-workers
To be courteous towards co-workers
To work as a team with co-workers
Work station/area kept neat, safe and tidy
To follow Client’s policies and procedures
To assist management with any other reasonable request

Qualifications and Skills:

Finance Diploma would be beneficial
Proven experience as a Creditors Clerk or similar role.
Knowledge of accounting principles and practices.
Familiarity with relevant software applications (e.g., accounting software, Microsoft Excel).
Strong attention to detail and accuracy.
Excellent organisational and time management skills.
Effective communication and interpersonal skills.
Ability to work independently and as part of a team.
Proficient in English and Afrikaans
Reside in Witbank or neighbouring areas
Reliable car and valid driver’s license

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