Creditors Clerk Western Cape - Western Cape
Job Crystal
Creditors Clerk - Western Cape The Expense Clerk will be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner. Responsibilities Capture expense invoices for payment to vendors Check completeness and accuracy of documentation Reconcile vendor balances to supplier statement Process & prepare monthly accruals and intercompany transactions Prepare journal entries and maintain GL accounts and trial balance In order to complete the monthly management accounts, overtime work is required Liaising with and handling queries from Store Management, Franchisees, Heads of Department and Corporate Office Investigate and follow up on queries for the accountants Prepare tax schedules and do analysis of gl accounts Maintain payment folders and do filing OBJECTIVE 1: Pay creditors within payment terms TASKS 1.1 Ensure all purchase invoices match to delivery notes/ GRN's and are authorized as per approval limits policy 1.2 Investigate variances between GRN's and purchase invoices and ask approver to sign off on difference 1.3 Process approved invoices 1.4 Prepare payment batches ensuring that accounts payable are completely captured 1.5 Keep total list of creditors up to date 1.6 Maintain up to date supplier files 1.7 Reconcile creditors to supplier statements 1.8 Handle internal and external creditor related queries 1.9 Provide weekly cash flow data to line manager OBJECTIVE 2: Coordinate credit applications TASKS 2.1 Collate and submit the necessary supporting documentation 2.2 Confirm bank details 2.3 Complete applications and submit for authorisation 2.4 Maintain an up to date file of applications. OBJECTIVE 3: Follow and complete weekly and month-end processes TASKS 3.1 Reconcile creditors accounts to supplier statements and resolve any differences 3.2 Maintain supplier accounts and ensure invoices are processed to the correct GL accounts 3.3 Reconcile GRN's control account and prepare GRN report according to agreed format 3.4 Prepare monthly creditors payment forecast from total creditors book 3.5 Follow up missing creditor statements Qualifications Confidentiality Grade 12 with certificate in Accounting Attention to detail Conscientious (by the book) Problem solving Accurate and methodical Sense of urgency Strong communication Customer minded Self motivated At least one years experience at Support Office level or in a similar administrative environment Proven computer literacy (MS Excel, MS Outlook, MS Word) Understand the double accounting system Understand and describe the purpose of the GL accounts and the trial balance Understand the difference between income statement and balance sheet GL accounts Able to reconcile vendor balances to supplier statement Understand accruals and intercompany transactions Previous experience of Syspro Monthly Salary: Market related
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