Key ResponsibilitiesÂ Â include but not limited to the following:

Receives, sorts and processes documents in accordance with each specific client requirement
Sort documents by removing staples, pins and clips as required
Apply document barcodes to specified documents
Prep/Index according to client requirements - accuracy and attention to detail is essential
Link documents correctlyÂ to file/file dividers and temp folder
Image documents as per client requirement
Check that the images are the right page up, blank pages are deleted, quality of image, number of pages correspond
Quality control and verifying of indexing and imaging. Ensuring that all capturing, indexing, and imaging details as per each specific client have been 100% correctly processed
Correction of any errors
Logging and reporting of errors made for remedial training of indexing and imaging staff
Scan file/folder into e-Scanner locations for image transfer
Print required picklist once images have transferred
Scan file into the e-Tracker location for tracking purposes
Print picklist for transfer to Vault location
Interfiling and ensuring that all documents in the folder have been scanned and linked to the file.
Cross reference check that the temp folder is clear/empty on the system.
Creation of new files
Releases processes
Mail room functions - dispatching and receiving files
Receiving and dispatching acknowledgements and distribution to various divisions
Monitoring and processing all archive storage and request requirements
Flexibility to perform in various functions, various departments, and various locations
Whilst attention to accuracy is vitally important - efficiency and processing volumes achieved daily are as important
Maintaining client confidentialityÂ - adhering to all POPI requirements
Ensuring that SLA requirements are met by managing work time efficiently
Adhere to work site policies, procedures, and safety requirements
Communicate to the Team Leaders on matters that needÂ to be addressed or in cases of instructions that are not clear.

Minimum Qualifications, Experience and Knowledge:Â

Degree
SA citizensÂ
Computer keyboard literate Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â
Must be able to type quickly and accuratelyÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â
Ability to pay attention to detailÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â
Quality DrivenÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â
Good Understanding and ability to follow process requirementsÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â
Ability to operate efficiently under pressure - and maintain required daily processing stats and to meet client SLA'sÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â
Strong sense of ownership and pride in work outputÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â
Good diligent time keepingÂ Â Â Â Â Â

If you do not hear from us within 2 weeks after closing date, please consider your application unsuccessful.Â Apply Now

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