Debtors Clerk - - Irene | joblife.co.za

We have a Debtors Clerk vacancy at our Irene Office, and we are looking to hire candidates with extensive debtors knowledge and experience.

The ideal candidate will be responsible for overseeing and keeping record of customers accounts. This is a permanent position, reporting to the Account Section Supervisor.

QUALIFICATIONS:

Grade 12 (Matric Certificate).
Tertiary Qualification (desirable) or studying towards a Bookkeeping or Finance Degree would be advantageous.

EXPERIENCE:

Minimum of 4 6 years work experience in a similar role.
Accounting System experience would be advantageous.

SKILLS REQUIRED:

Proficiency in English and effective verbal and written communication skills.
Customer service orientation, problem solving and negotiation skills.
High degree of accuracy and attention to detail.
Excellent interpersonal skills and the ability to build relationships for the long-term.
Proven ability to calculate, post and manage accounting figures and financial records.
Willing to work in a team environment and to practice sound professional behaviour within a team.

JOB ACTIVITIES:

1. Bank Reconciliation

Capturing and / or importing bank transactions into SAGE Evolution
Accurately allocating bank transactions to customer and supplier accounts
Reconcile bank balance to bank statement via SAGE recon module

2. Customers (Debtors)

Allocate receipts to customer invoices / credit notes as per remittance received
Investigate and resolve queries on customer accounts (Investigate and follow up on unallocated invoices and credit notes / claims)
Process approved price claims on accounts
Send out weekly and monthly statements to customers
Maintain and update customer details on SAGE
Inform customers regarding overdue accounts
Receive and review customer credit applications and send for credit verification checks
Ensure customer accounts are placed on hold or taken off hold and inform relevant parties of such changes
Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management

3. Maintain Customer Age Analysis

Review and maintain the account receivable age analysis on a weekly/monthly basis according to allocated customer accounts and attend weekly meetings with Management to go through and discuss the Age Analysis

4. Basic General Journals

Rounding round cents to match invoice / payment
Approved reclassifying journals re-allocate amounts when needed
Rebate and discounts account for as per signed customer agreements and remittances

5. Credit Notes and Tax invoices

Prepare credit notes as authorised, pass credits and raise Tax invoices not related to inventory. (Only when approved by authorised manager)

6. Customer Credit Limits

Uplift customer credit limits on managements request / approval

7. Pay in Advance Customers

Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management

8. Other