Debtors Clerk Boksburg - Boksburg
Dames Appointments
Debtors Clerk position - Boksburg Pastel & Excel Daily Capture previous day's cashbook receipts onto Pastel Evolution • Ensure that allocations of deposits and credit notes are accurate on customer accounts, using Customer Remittances • Update Excel Age Analysis with receipts • Update Excel On Hold List {send out to all employees}; and confirm BPO/Pastel On Hold's agree • Liaising with Sales Order Dept regarding Customers On Hold • Phoning customers for Collection of outstanding accounts and updating of excel age analysis with respective comments • Attending to customer queries until resolved • Completion and submission of Credit Limit Increase Applications to Management • Sending customers credit limit increase letters on approval of the above-mentioned application {Must be signed by a Director of the Customer's Company to be valid} • Completion and submission of new Credit Applications received, to Management • Sending customers account acceptance letters on approval of the above-mentioned application • Process credit notes and re invoicing i.r.o price queries • Keep customer informed of their credit limits • Load new COD customers • Preparing Acknowledgement of Debts for Customers requiring them, after approval thereof from Management • Ensuring that Accounts with payment plans in place adhere to the terms thereof and placing them On Hold in conjunction with escalating any default to Management Weekly • Send all company call sheets and ages as per Instruction Document attached • Export new age analysis to excel and copy formatting/comments from previous week's age • Clear all Marketing Accounts from age as per procedure Monthly • Update Legal Progress Report • Put all customers in 30 days and Over On Hold on the last working day of the Month • Export new age-analysis on the 1st day, ensuring that the terms have moved over accurately and copy formatting/comments from previous week's age • Prepare new On Hold's list using new Age-Analysis as above {the 30 days would have now moved to 60 days and be considered overdue} • Sending customers month end statements. • See to Monthly Bank Audits for Debtor Finance Facilities Ongoing • Ensure Customer Master Files are maintained and that the below information is always accurate and up to date: o Company Names are as per registration documents o Registration Numbers reflect o VAT Numbers reflect o Accounts Contact Names & Telephone Numbers are accurate o Physical and Postal Addresses are correct o Credit Limits are Inserted o Correct Credit Terms are set, ie. Current for COD Accounts, 30 Days and 60 Days for those which are not COD o COD Forms received are stamped as processed with the account no. written thereon and filed neatly in a lever arch file per company o Original Credit Applications are filed neatly in chronological order, either in hanging files per customer, labelled individually; or in lever arch files per Company separated with A-Z file dividers Matric Debtors Start Date : ASAP Monthly CTC : R 16 000.00 (includes a medical aid allowance of R 1750.00 per month – Basic Salary R 19 000.00
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