JOB ALERT - NEW URGENT PERMANENT VACANCY DEBTORS CLERK (LOGISTICS AND TRANSPORT INDUSTRY) KORSTEN, PORT ELIZABETH, EASTERN CAPE PROVINCE MINIMUM ESSENTIAL QUALIFICATIONS : Salary on offer: R8 500.00 to R10 000.00 per month Available immediately (ADVANTAGEOUS) Matric (ESSENTIAL) National Diploma / Degree in Accounting / Finance Management (ADVANTAGEOUS) Minimum of 5 years' working experience as a Debtors Clerk (ESSENTIAL) Minimum of 5 years' solid experience in full Debtors function from A - Z (ESSENTIAL) Previous working experience in the transport / logistics industry (ADVANTAGEOUS) Working experience and knowledge on Pastel Express (ESSENTIAL) Proficient on all MS Office packages including MS Word & MS Excel (ESSENTIAL) Possesses excellent accuracy and attention to detail (ESSENTIAL) Excellent analytical & time management skills Able to work effectively under pressure in a high-paced logistics environment Excellent communication and reporting skills (written & verbal) Good track record in respect of conduct, reliability & attendance at work Own reliable vehicle / reliable arranged transport Submit your CV in MS Word & supporting documents to shireendivergentrecruit.co.za Contact Shireen directly on 061 413 4336 to discuss this great opportunity Only shortlisted candidates will be contacted directly. In accordance with the POPI Act 4 of 2013 : All candidate personal information is treated with confidentiality and the highest level of security. Should you not be shortlisted for the vacancy that you have applied for, Divergent Recruit (Pty) Ltd will retain your information on our candidate database for a period of 12 months, in the event that you may meet the criteria of a future suitable position which may match your profile and which we will contact you directly for your authorization to proceed with your application. Should you wish to no longer be listed with us, we will proceed to remove your personal information from our database with your instruction, in accordance with the POPIA guidelines. BRIEF DESCRIPTION OF KEY PERFORMANCE AREAS, DUTIES & RESPONSIBILITES: Main duties and Job Function: Responsible for the complete Debtor's function for the Branch & areas assigned Reporting directly to the Financial Manager of the Branch Responsible for monitoring credit limits and collection of all outstanding amounts on the assigned debtors' books in an efficient and timeous manner Credit Control, Invoicing, opening of new accounts, administration, account reconciliations and professional client liaison Key Performance Areas and Responsibilities: CREDIT CONTROL: Ensure that all accounts are followed-up on a weekly basis to ensure that all accounts due are collected and that system notes are kept up to date Ensure that accounts remain on approved terms Ensure that accounts trade within the approved credit limit Any account that becomes overdue that is below the franchise loss amount must be reported All customers must have a customer class and area code on Pastel Express ADMIN: Month-end customer statements to be send to all customers by the 2nd day after the end of the calendar month Invoices and required documentation to be sent to customers when requested Review credit limits based on order intake on a regular basis All credit limits to be checked on the Credit Insurer system every 2 months in accordance with Company policy Maintain customer details on Pastel Express as per credit limit annexures and credit application on a regular basis Ensure that each customer has a file that contains the correct documentation Reconciliation of Debtors accounts as required Processing of credit notes within 24hrs of being approved Processing of loyalty customer rebate credits once they have been authorised All credit notes must be processed before month end except for credits required for invoices generated on the last day of the month Releasing of sales orders in accordance with levels of authority Customer refunds to be properly completed and supporting paperwork to be submitted to Cash Control Dept as per the SOP on the same day as requested by the customer NEW ACCOUNTS: Ensure that the Credit Application is completed in full by the customer and ensure that the correct supporting documents are received Cover to be obtained from credit insurer on the required credit limit and terms as per the credit application Credit insurer annexure to be checked; once cover obtained, account to be loaded on the system BANK – INVOICE DISCOUNTING ACCOUNTS: Ensure all payments are processed daily against invoices and not left unapplied on the customer account from the ID Bank accounts All month end payments are to be processed Ensure all customer details are correct on Pastel Express Address all special margin queries urgently Assist with monthly ID Bank audit AD HOC DUTIES & OTHER FUNCTIONS: Ensure that credit limits are timeously obtained for new orders received Advise of accounts that are placed on hold and the reason therefore immediately Processing all payments from bank statements daily Resolved any cashbook queries raised immediately Assist with the admin roles during Branch stock takes Year-end customer statements to be printed and filed in a separate audit file Resolving of auditor's queries Ensure that all documentation is provided to auditors on request Petty cash – control and reconciliation MINIMUM ESSENTIAL QUALIFICATIONS : Salary on offer: R8 500.00 to R10 000.00 per month Available immediately (ADVANTAGEOUS) Matric (ESSENTIAL) National Diploma / Degree in Accounting / Finance Management (ADVANTAGEOUS) Minimum of 5 years' working experience as a Debtors Clerk (ESSENTIAL) Minimum of 5 years' solid experience in full Debtors function from A - Z (ESSENTIAL) Previous working experience in the transport / logistics industry (ADVANTAGEOUS) Working experience and knowledge on Pastel Express (ESSENTIAL) Proficient on all MS Office packages including MS Word & MS Excel (ESSENTIAL) Possesses excellent accuracy and attention to detail (ESSENTIAL) Excellent analytical & time management skills Able to work effectively under pressure in a high-paced logistics environment Excellent communication and reporting skills (written & verbal) Good track record in respect of conduct, reliability & attendance at work Own reliable vehicle / reliable arranged transport R8 500.00 TO R10 000.00 SALARY ON OFFER PER MONTH POSITION IS AVAILABLE IMMEDIATELY POSITION IS BASED IN KORSTEN, PORT ELIZABETH Apply Now

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