Departmental Administrator B - School of Health Systems and Public Health - Boksburg
University of Pretoria
FACULTY OF HEALTH SCIENCES SCHOOL OF HEALTH SYSTEMS AND PUBLIC HEALTH DEPARTMENTAL ADMINISTRATOR B (One-year Fixed Term Contract) (One post) PEROMNES POST LEVEL 10 The incumbent will provide comprehensive high- level administrative, academic and operational support to School of Health Systems and Public Health, the Albertina Sisulu Executive Leadership Programme in Health (ASELPH) and other strategic academic programmes: General office management: Handle general enquiries; Liaise with the general public, other academic institutions and suppliers of the university, etc; Liaise with the Chairperson of SHSPH, the Dean and other Faculty/University. Support the Post-Graduate Diploma in Health System Management – Executive Leadership (ASELPH): Compile ASELPH documents (includes confidential documents and reports); Compiling and distribution of letters to Head of Departments (HoDs) of the Department of Health (DOH); Prepare and capture students’ marks, including distribution through appropriate; systems such as ClickUP and PeopleSoft. Financial administration: Coordinate all activities relating to meetings; Create purchase orders and issue within 24 hours; Assist with all other financial administration activities as delegated. Secretariat support to ASELPH and other high-level School meetings: Coordinate all activities relating to meetings; Prepare agendas and documentation; Capture and filing of minutes. General service delivery: Provide assistance at all social events and functions; Provide module support to SHSPH programme. Closing date: 11 March 2024 No application will be considered after the closing date, or if it does not comply with at least the minimum requirements MINIMUM REQUIREMENTS: Grade 12 with four years’ experience in: Secretarial or office administration Project Management Financial/budget Administration OR A three-year National Diploma in Secretarial or Office Administration or relevant field with two years’ experience in: Secretarial or Office Administration Project Management Finance/budgeting REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES): Ability to prioritise own workload and work with minimum supervision; Applicable professional communication and language skills, both written and verbal; Ability to work under pressure without compromising detail and accuracy; Administrative and organising skills; Ability to handle confidential information; Interpersonal skills; Advanced proficiency in MS Office: Work, Excel, PowerPoint and Access; Knowledge of the PeopleSoft System. ADDED ADVANTAGES AND PREFERENCES: B-degree or equivalent qualification; Three years’ experience in the higher education environment; Two years’ experience in a post graduate research environment. The all-inclusive remuneration package for this contract position will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. Should you not hear from the University of Pretoria by 31 May 2024, please accept that your application has been unsuccessful. The University of Pretoria is committed to equality, employment equity and diversity. In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups. All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials. By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process The University of Pretoria reserves the right to not fill the advertised positions.
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