E-Billing Clerk (Credit Control) Market Related - Pretoria
SoluGrowth Ltd
Solugrowth is looking for E-Billing Clerk for our client within professional services. REQUIREMENTS E-B Billing Invoicing • Submit CMS invoices and credit notes electronically • Upload invoices on various e-billing software/systems/portals (ie: Serengeti, Tymetrix, Onit, Counsellink, Ariba) • Attend to e-billing queries • Liaise with partners, staff members and e-billing clients • Resolve queries as soon as possible • Follow up in respect of rejection of invoices and queries • Maintain record of e-billing associated costs • Monitor costs associated with e-billing • Submit invoices for portal usage for payment • Ensure timekeeper rates are up to date E-B Billing Clients • Manage e-billing accounts • Obtain e-billing certificates • Set up accounts for new e-billing clients • Maintain accounts Accounting Tasks • Manage assigned accounts • Reconcile statements • Attend to refunds • Identify and request write-offs where applicable for processing by Credit Control Administrator • Attend to crunching of funds to applicable accounts on request • Attend to rebate calculations and billing for specific clients • Record communication/interaction with client on CMS • Identify overdue accounts • Prepare and send reminders to clients as required • Prepare 14-day letter for partner approval • Send 14-day letter to client • Identify accounts to be handed over • Alert partner that account is past overdue date • Follow up on handover instructions • Provide handover pack to relevant attorneys for collection • Attend to consolidated billing for specific accounts • Finalize pre-bills for specific consolidated accounts • Attend to month-end tasks • Check outstanding bank deposit statements to finalize payments received • Ensure all special statements (SP statement) are sent to clients within the first four working days of the month • Build relationships with clients, Partners, and staff members E-B Billing Master Maintenance • Maintain e-billing client list • Ensure new e-billing accounts are added to the list • Ensure information to new clients is allocated • Ensure name of portal and website address is linked to client • Maintain password document • Ensure passwords are updated upon change/when necessary SKILLS & EXPERIENCE Grade 12 or equivalent Diploma in Bookkeeping, Accounting, Credit Management Part 2 & 3 OR relevant qualification Minimum 2 years relevant experience MS Office: Outlook, Word, Excel E-billing knowledge (advantageous) Legal firm accounting experience an advantage Serengeti Tymetrix Onit Counsellink Ariba
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