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Eskom Pension and Provident Fund Recent Job Vacancy – Apply Now - South Africa

To provide personal assistance and administrative support to the Exco Head and their team. Job Title: Team Administrator Location: Bryanston, Gauteng, South Africa Reference : TA01 Contract Type: Contract Salary: Market Related Job Summary: DIARY MANAGEMENT: – Maintain the electronic diary of the Exco Head and management team by ensuring that meetings and events do not overlap. – Notify all partied timeously of appointment changes and identify urgent matters that need to be brought to management’s attention. MAINTAIN A FILING SYSTEM: – Maintain and update all records as per the appropriate procedure. – Record a clear paper trail for all correspondence. – Access information in a speedy and accurate manner, as required by Exco and management. – Ensure that sensitive documentations are handled in a confidential manner and in compliance with POPIA. PROVIDE ADMINISTRATIVE SUPPORT TO EXECUTIVE AND MANAGEMENT TEAM: – Follow up any matters requiring a response form the Exco Head timely. – Act as communication liaison between Exco Head, employees and clients. – Prepare agenda for meetings, and take minutes during meetings reflecting complete and true record of the meeting. – Ensure relevant people receive management information e.g. copies of reports, presentations prior to and/or after the meeting. – Ensure a confidential environment is upheld at all times. – Attend to all administrative tasks in the office. – Assist with administrative duties for special projects. – Compose and bind documents (letters, memoranda, minutes, agendas, schedules, reports, etc). – Attend to the accurate and timely typing of correspondence. – Convey information by means of written documentation in an accurate, clear, concise and understandable manner. – Record messages accurately in terms of stipulated specifications, forwarding them in a timely manner. – Assist with planning and controlling of overall workflow in and out of the Exco member’s office. – Ensure timeous payment of all invoices on behalf of the Exco member and management team. – Expense management. – Keep abreast with the departmental climate and bring it to the attention of the Exco member for any relevant action. MEETING AND EVENT MANAGEMENT: – Coordinate various events, arranging all logistics to achieve a success event this includes sourcing of venue, catering and mailing of invitations and sourcing corporate gifts. – Make logistical arrangements for visitors. – Participate in Team Administrator Forums as scheduled. – Convene various meetings and functions with internal and external stakeholders, notifying all parties within stipulated periods before the scheduled meeting. MANAGEMENT OF TRAVEL ARRANGEMENTS: – Liaise with Procurement department to schedule bookings of accommodation, flights and car hire. – Organize workable travel arrangements for the Exco member and management team, which take practicalities involved in both international and local travel into consideration. – Follow up on the timely submission and collection of relevant travel documentation such as passports and visas. – Process requisitions and purchase orders in accordance with standard procedure. – Acquire necessary signatures for authorization from relevant stakeholders. Requirements: – Relevant Diploma (NQF level 6). – At least 2 years job-related experience – supporting Exco and/or Management team. To Apply: Click Here Application Deadline: 28/07/2021 Apply Now

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