Event Management-Logistics and Coordination - Cape Town City Centre
Qualifications:
- Previous experience in event logistics, stock management, and expo planning.
- Strong organizational and coordination skills.
- Excellent communication skills for effective interaction with vendors, event organizers, and team members.
- Proficiency in database management and data collection.
- Ability to handle multiple tasks simultaneously and work under pressure.
- Detail-oriented and committed to delivering high-quality event experiences.
Responsibilities:
- Design and implement eventing and training across for the company
- Manage internal communication activities
- Organise events such as product launches, training and company experiences
- Design, plan and co-ordinate company staff, customer events/experiences.
- Manage invitations, budgeting, event planning and execution.
Training Event Logistics:
- Coordinate training stock and shipments to ensure timely delivery.
- Manage operational event elements: lighting, sound, and projector facilities for training events.
- Oversee the execution of the event checklist to ensure all aspects are covered.
Marketing Collateral and Promotional Material Management:
- Manage merchandise stock and inventory efficiently.
- Production quotes, vendor co-ordination and distribution.
Expo Planning & Logistics:
- Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
- Maintain communication with event organizers to ensure all requirements are met.
- Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
- Manage staff and roster for expos to ensure adequate coverage and support.
Travel Coordination in conjunction with events:
- Arrange flights and accommodations for staff and relevant stakeholders for company events.
Database Management:
- Facilitate the collection of customer contact details at events.
- Build and manage databases of clients, end-users, installers, etc. to support sales.
Experience:
- Brand marketing/eventing/event management experience
- Experience in marketing, advertising and communications
Skills:
- Creative and energetic
- Attention to detail
- Ability to manage and collate budgets
- Time and project management skills
Good verbal and written communication
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