Executive Assistant-74918 - South Africa
Unique Personnel
Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients Arranging of Executives calenders, including scheduling meetings, appointments and travel arrangements. To schedule, organise and arrange meetings and appointments as needed to be set up. Confirming these appointments, the day before. Relaying the relevant upcoming days appointments with Executives on the day, so that they are constantly in the know of his schedule and related times Co-ordinate and maintain electronic calendars OF THE Executive Team Assist the Executive Team in coordinating meeting rhythms and tracking team member action items. Coordinate daily, weekly, monthly and quarterly Provide strong secretarial support to Executive Team to manage their workload notes, produce minutes & send action items to team. Co-ordinate and prioritise incoming commuications, including emails, phone calls ensuring that matters are addressed promptly. Co-ordinating and organizing meetings, conferences and special events, including logistics, agenda preparation, and follow up actions. Prepare correspondence, presentations and other documents Serve as liason between Executives, internal teams, clients and external stakeholders, maintaining professional and confidential communication at all times. Booking of flights, accomodation, car rental, as needed after authorization as well as any events related at least 1 week prior to travel Apply and completion of all documentation for travel Visas Managing special projects and initiatives as assigned by the Exceutives, ensuing timely completion and delivery. Management of email database in Pipedrive Printing and managing marketing materials Assisting with personal tasks and errands for the Executive Team as needed Performing other administrative duties as required to support the Executive Team Matric Proven experience as an Excecutive Assistant , office assistant or relevant role Qualifications in secretarial studies will be an advantage Very good computer literacy in Microsoft Office (Word, Excel, PowerPoint, Outlook, Internet Browser), STRUMIS (Training) Keep relevant stakeholders informed. Written Communications – Ability to write, clear, precise, well-organized documents and emails using appropriate vocabulary, spelling, grammar, & word usage. Intergrity and Honesty - Iron clad, does not ethically cut corners
Apply Now
Facebook
WhatsappRelated Jobs
Executive Assistant Ekurhuleni (East Rand) - South Africa
Unique Personnel
...
Executive Personal Assistant (to CEO) - Johannesburg
...
Executive Assistant to the Executive Team - Isando
...
Executive Assistant to Directors (Degree Essential) - Germiston
...
Executive Assistant Johannesburg - Johannesburg
Kontak Recruitment
...