Executive Assistant Johannesburg - Johannesburg
Bidvest Catering Services
Bidvest Catering Services has a proven track record throughout South Africa – consistently delivering excellence in foodservice solutions through innovation across multiple sectors. We enhance the lives of our clients by allowing them to focus on their core business, with an understanding that transparency and trust are absolutely vital to successful partnerships. Looking for a passionate individual to join our Executives. Ensure accurate and complete minutes of meetings held including but not limited to Board, EXCO and OPCO meetings of the Company. Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Assist in the preparation and distribution of meeting agendas and materials. Coordinate travel arrangements. Maintain a travel workbook listing bookings made and costs incurred to date per cost centre. Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material. Arrange meetings as requested by the CEO or CFO Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments. Answering and directing calls to appropriate executives and parties, taking messages. Ensure the completion of quarterly board packs and distribution thereof. Follow up with various department heads on reports and ensure that reports are submitted on time. Responsible for general office administration. Main contact person for any matters pertaining to the office building. Coordinate property inspections and address maintenance issues promptly. Work closely with vendors and maintenance teams to ensure property upkeep. Manage boardroom bookings. Ensure boardrooms are kept maintained in terms of cleanliness and refreshments for meetings. Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed. Co-ordinate and arrange office events. Matric 3- 5 years' prior experience in supporting a senior executive or team Computer Literate in Excel and MS Word (Intermediate to Advanced) BComm in administration Strong planning and administration skills Excellent written and verbal communication skills CTC R 25 000 - R 30 000
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