Requirements

Bachelor's degree in Business Administration, Management, or related field (not negotiable)
Proven experience working as an executive assistant or professional assistant in a fast-paced environment (min 10 years of experience).
Excellent communication and interpersonal skills.
Strong organisational and time management skills.
Proficiency in Microsoft Office Suite and other office productivity tools.
Ability to multitask and prioritise tasks effectively.
Detail-oriented with a high level of accuracy.
Ability to maintain confidentiality and exercise good judgment.
Knowledge of the food manufacturing industry in South Africa is preferred but not required.
Ability to work independently.
Flexibility to adapt to changing priorities and deadlines.
Ability to be resourceful and proactively resolve issues as they arise.
Ability to work under pressure.
Strong sense of customer focus will be required

Responsibilities

Provide administrative support to the CEO, including managing calendars, scheduling meetings, and correspondence.
Prepare and organise materials for meetings, presentations, board meetings and other ad hoc events.
Coordinate travel arrangements, including booking flights, hotels, and transportation.
Conduct research and compile data for reports, presentations, and projects.
Assist in tracking and managing budgets, expenses, and invoices.
Monitor fleet usage and petrol card expenses.
Maintain and update contact lists, databases, and files.
Coordinate and oversee special projects and events
Liaise with internal and external stakeholders, including senior management, clients, and service providers.
Handle confidential and sensitive information with discretion and professionalism.
Company cellphones administration
Managing the day-to-day activities of office team (driver/storeman and general worker), leave, discipline etc.
Managing the maintenance of the office, building and garden
Perform other duties as assigned by the Chief Executive Officer.

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