Jobs in Go!

Our client, a Cape Town-based provider of high-quality, premium domestic heating solutions is looking for an experienced and reliable Executive PA to provide high-level administrative and office support for the company Director. Hybrid position. Procurement Emailing suppliers following expos and reaching out to get info for prices. Compiling the information into folders, analyzing the information, and condensing it to achieve the best supplier option. Getting Shipping Quotes Following up on shipments with shippers, clearing agents, and suppliers Act as the main point of contact between the director and internal and external stakeholders Manage the director's calendars and appointments and ensure they are well-prepared for meetings. Data analysis. Comparing many various products with a lot of various attributes and managing to compare “apples with apples”. Data Analysis on business performance from ERP system and CRM system – compiling concise reports for Director. Arrange and coordinate travel and accommodation for the executives and handle their expense reports. Following up on tasks on the directors' behalf. Oversee the performance of other clerical staff. Assisting with Performance Review documentation and Bonus calculations. Draft and edit correspondence, reports, presentations, and other documents for the director. Organize and facilitate internal and external events and meetings on behalf of the Director, ensuring all the necessary requirements are met, such as venue, equipment, presentations, and agendas. Perform other administrative and clerical duties as assigned. Taking minutes when required Distributing comprehensive minutes and action points to all members post-meeting. Reconciling invoices Managing projects Act as an office manager, when needed. HR Assistance e.g., leave schedules. Day-to-day personal assistance to the director. Attend to various (non business related tasks) Shopping for various personal items, furniture, online, presents etc Attending to family support recruitment (Au Pairs, Nanny's) Holiday Planning Tertiary education in business administration or management, for example a BCom Business Management degree. At least 3 years of experience as an executive PA or a similar role in a corporate environment. Valid South Africa driver's license with a reliable vehicle. A fast learner. Always willing to go the extra mile. Willing to work late when needed. A basic technical understanding of machinery equipment and technology would be advantageous as it is a technical company. Excellent verbal and written communication skills in English Strong skills in MS Excel is an advantage Proficiency in MS Office and other office software and tools Ability to multitask, prioritize, and work under pressure. A positive, flexible, and service-oriented attitude. Diary management experience Apply Now

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Jobs in Go!