Executive Secretary to Managing Director (Banking Sector) - - Pretoria

Position Overview:

As an Executive Secretary to the Managing Director, you will play a critical role in supporting the highest-ranking executive within our banking organisation. Your responsibilities will include managing administrative tasks, maintaining confidentiality, and ensuring seamless communication between the Managing Director and various stakeholders.

Key Responsibilities:

Calendar Management:

Organize and maintain the Managing Directors schedule, including appointments, meetings, and travel arrangements.
Prioritize and coordinate conflicting commitments efficiently.

Communication:

Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
Draft and proofread documents, reports, and presentations on behalf of the Managing Director.

Meeting Coordination:

Schedule and prepare for board meetings, executive committee meetings, and other high-level gatherings.
Attend meetings, take accurate minutes, and distribute them to relevant parties.

Security Clearance and Confidentiality:

Understand the sensitivity of information handled by the Managing Director.
Ensure strict confidentiality and comply with security protocols during the vetting process.

Stakeholder Engagement:

Interact with internal and external stakeholders, including clients, regulators, and senior executives.
Represent the Managing Director professionally and maintain positive relationships.

Travel Arrangements:

Arrange domestic and international travel for the Managing Director.
Coordinate logistics, accommodations, and itineraries.

Record Keeping:

Maintain accurate records, files, and databases.
Retrieve information as needed for decision-making.

Qualifications:

Diploma in Business Administration, Secretarial Studies, or a related field.
Proven experience as an Executive Secretary or Personal Assistant to senior executives.
Excellent organizational skills and attention to detail.
Proficiency in office software (Microsoft Office Suite, email, calendar management).
Strong communication and interpersonal abilities.
High-level security clearance (to be conducted during the vetting process).

Additional Information:

This role requires discretion, professionalism, and the ability to handle sensitive information.
The successful candidate will be a trusted confidant to the Managing Director.

We look forward to receiving applications from qualified candidates who are committed to excellence and confidentiality.

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