Facilities Coordinator - South Africa
Infrastructure & Facilities Coordinator Description This position will serve to co-ordinate and undertake the effective functioning of the asset management processes based on required internal control measures, including co-ordinating the procurement of day-to-day goods and services for CallForce. MAIN AREAS OF RESPONSIBILITY ASSET Management ? Ensure that all assets are insured and damages to assets are claimed on time ? Ensure all assets are recorded and barcoded in the asset register ? Perform physical asset verification and submit reports. ? Establish the asset management capability of the organisation ? Monitor and review the capturing of all physical assets in the physical asset management register ? Monitor and review the allocation of assets in accordance with the relevant policy and procedures ? Manage the determination of the asset allocation according to policy and procedure of the organisation ? Manage capturing of asset information on the inventory list (room list) of the asset holder ? Make follow up on missing assets to ensure that they are accounted for ? Manage the performance of asset verification according to prescribed time frames, ? Compile reports on the state of assets, ? Manage the disposal/returns process. ? Follow asset management procedure for all assets delivered as per policy and procedure – updated asset registers at all times. ? Work Closely with IT and Finance managers and regularly update status and report on asset management progress. INFRASTRUCTURE ? Facilitate all Infrastructure related builds, repairs, changes and general office maintenance. ? Build a database of contacts for services and products for all regions. CPT, DBN & JHB ? Assist in any other Facilities related responsibilities as advised by the Infrastructure Manager ? Daily Floor walks in CPT – weekly with video call to JHB and DBN. ? Ensure that all lights are always in working condition, replace where necessary. ? Ensure that all Doors are locked and in working condition ? Maintain a Health and Safety compliant work environment PROCUREMENT ? Intermediate role, responsible for receiving all IT and Facilities related procurement requests (not limited to) ? Validate all procurement requirements based on available stockpiles held on each site ? Validate all procurement requests based on business justification and approval from a senior manager. ? Define procurement process and communicate to all business units ? Work closely with Finance on all procurement requests and ensure that all procured items are added to the asset lists once received and distributed and updated accordingly. ? https://www.ditto.jobs/job/gumtree/904943294?sourcegumtree
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