Duties and Responsibilities
- Daily Banking- making sure that all the cash-ups from the previous day balances. Check that all comp slips and other room charges are signed and posted correctly.
- Creditors
- Filing of all account documentations
- Assisting GM with the processing of invoices on QB
- Making sure that all invoices are attached to payment summary before payment is made.
- Update the bank Analysis sheet from the Bank statement done daily.
- Making sure that all Bank Transfer payments are posted before month end.
- Submitting all waiter tips to GM
- Submit sick days to GM
- Handling Petty cash
- Submitting Petty Cash Month end summary to GM
- Submitting month end report to GM
- Inform GM about all payments not posted on Opera by month end.
- Check that all credit card transactions and cash deposits reflect on our bank statement.
- Submitting Porterage tips to GM
- Handling all account related queries.
- Sending statements on a monthly basis and report variances to department heads
- Reconcile all City Ledger accounts.
- Filing of all creditors documentations.
- Order Stationery
- Count Stationery Stock
- Assist reservations department when Reservations Manager need it.
- Assist with conferencing where needed.
- Assist with HK orders
- Assist GM with any Accounts related task (if needed) - example. Clearing paid invoices on QB
- Part of the Employment Equity Committee( Main task – responsible for training in the workplace) get quotes when training is needed and discuss with GM
- Responsible for reporting any faults on credit card machines or systems not working properly.
- Ordering of First Aid stock. Making sure that our First Aid boxes are full with all the necessary equipment needed in case we have an emergency at hotel.
- Health and Safety Rep – I will assist where needed.
- Assist GM and Operations Manager with the leave schedule.
- Complete Vecto application forms and submit to General Manager
- Assist with some of Operations Manager tasks when needed. ( updating the register book and reporting, checking and printing of staff rosters making changes where needed)
- Assist with the administration of stock control where needed.
- Closing of Comp Account and all other requisitions for month end.
- Compiling all Purchase Orders for stock purchases.
- Receiving stock with designated managers when delivered.
- Process all invoices on quick books.
Attributes:
- Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
- Integrity — Job requires being honest and ethical.
- Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
- Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
- Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations
- Listening - Ability to give full attention to what other people are saying, to be aware of others' reactions and understand why they react as they do,
- Time management - manage one's own time. To be able to prioritise tasks and ensure all areas of the job get your attention
Qualifications and requirements
- Matric or equivalent
- Tertiary qualification – preferably with accounting or in hospitality management
- At least 2 years’ experience in Management role.
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