Financial Administrator Somerset West - Somerset West
Helderberg Personnel
Reference: SW004807-AM-1 A consulting engineering firm with offices in Somerset West is seeking to employ a half day Personal Assistant to the MD / Financial Administrator to join their dynamic team. The successful candidate will play a crucial role in ensuring the smooth operation of the MD's office and provide essential administrative and financial support. Responsibilities include: Personal Assistant to the Managing Director: Assist with confidential and personal filing for the MD Screen and manage incoming emails, and other correspondence, prioritizing items that require immediate attention Prepare agendas, take minutes, and follow up on action items from meetings Administrative Support: Maintain and organize personal and corporate filing systems, both physical and digital for the MD, ensuring easy retrieval of documents. Financial Administration Assist with processing and sending out invoices. Manage the Time Management system for the Group, ensuring timely submission of time sheets by staff, producing monthly project reports, ensuring that project scope changes are captured and charged etc. Produce monthly project cost reports Communication and Liaison: Communicate effectively and professionally with all stakeholders, representing the MD's interests and priorities Coordinate with other departments to ensure timely completion of tasks and projects Qualifications and requirements include: Bachelor's degree in Business Administration, Finance, or similar preferred 1-3 years' experience. Prior experience in administrative support, personal assistance, or financial administration is advantageous Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively. Strong attention to detail and accuracy in financial and administrative tasks. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with financial software is desirable. Excellent verbal and written communication skills. Discretion and confidentiality in handling sensitive information. Ability to work independently with minimal supervision and as part of a team. Flexibility and adaptability to changing priorities and deadlines
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