Head of PMO - Stellenbosch
Statuere
Are you a seasoned project manager guru with a passion for the legal industry? Do you thrive in the high-stakes world of legal deadlines and complex projects? If so, then we have the perfect opportunity for youMy client in the legal industry is seeking a highly competent and results-oriented Head of PMO to join our dynamic team. As the Head of PMO, you will be responsible for managing the overall company priorities; portfolio oversight and pipeline planning; project delivery quality management oversight; stakeholder management; quality management; and risk and issue management.Operationally, the Head of PMO provides and enables project prioritisation, management information, financial reporting, resource planning, project team training, decision making, and assists with talent sourcing.In addition to overseeing the client project delivery governance, the PMO manager provides Business Development and operational support for both strategic and operational initiatives.Key ResponsibilitiesLine management of the PMO Team.Ultimate accountability to the business for single source of truth around service delivery, quality, maintaining standards, and managing risk for internal and client facing servicedelivery (including delivery/ account management and BD relationships). This accountability includes implementing and maintaining standards of quality programs, programme andPortfolio management and ensuring continuous improvement through Lean Six Sigma principles.Maturing the PMO role to support project and continuous improvement in all areas of the business including Legal Delivery, Flex, Business Development and Marketing,Business Advisory Services and Business Services functionsResponsible for the maintenance and if required updating of the company’s overall priority management process, project management methodology, processes and templates.Driving the building of PMO, Project and Programme Management capability within the company through developing and providing training, guidance and support to project managers, PMO Analysts and project administrators.Contributing to managing resource forecasting and capacity planning to ensure pipeline demand is understood and properly planned.Working with the Quality Manager to ensure compliance with quality policies and standards.Managing and participating in client RFP’s.Oversee project forecasting, costs and ensure project budgets are well managed.Ensure cross-programme dependencies are understood and managed.Coordinate project stage gates from initiation to closure to ensure good practice and ensure lessons learned are logged.Prepare regular status reporting for the engagement leadership from daily statistic to monthly and quarterly client reporting.Special projects managerWorking alongside CEO and COO on global projects delivering strategy and transformation within the organisation.Business advisory associateWorking as a member of the advisory team in a client facing advisory role to ensure smooth execution of projects as and when required.Requirements:Tertiary qualification in Project Management.8 years experience in planning, executing, controlling and initiating and closing projects, and the ability to manage a portfolio oversight with minimal supervision.Experience in running a PMO office.Experience of managing the complete lifecycle of a project with project teams of 5 to 25 people.Experience in creating and maintaining project and plans, including risks, actions, issues, dependencies would be advantageous.Highly efficient in resource planning and tasks assignment.Knowledge of risk management and resource planning.Highly proficient skills in Word, Excel, PowerPoint, and MS project.Excellent written/oral communication skills for reports and presentations.Diplomatic ability to influence others at all levels of the business.Strong and demonstrated ability to build lasting relationships with key stakeholders.Project Management certifications would be advantageous.Competencies:Honest CommunicationUses active listening and refined questioning skills to elicit underlying needs and requirements from client, partners and other stakeholdersRaises issues with clients and other stakeholders in a proactive, constructive and timely mannerProvides guidance and constructive feedback to the team on work output, taking further action as appropriateDelivering ExcellenceProactively manages teams to ensure they deliver best client outcomePuts in place processes and check to ensure high-quality outcomeShapes work products to meet client requirementsBuilding strong relationshipsLeads by exampleAllocates time to building productive client relationshipsDevelops strong network inside and outside for mutual benefitActively builds in time to spend with more junior colleagues to coach them and assist in their professional developmentBringing the values aliveArticulates the benefits of the values to employeesTreats employees fairlyEnsures time is allocated to allow employees to participate in CSR activitiesHas on-going focus on self-development and raising self-awareness, both for others and themselvesBeing agileEnsures time or the team to think of and develop ideasDraws on wide range of sources, people and thinking to find innovative ways of working and resolving issuesSuggest new service offeringsLooks for opportunities to develop skillsActs as a change managerIn addition to the Behavioural Competencies listed above, the Head of PMO should also demonstrate the following key competencies as set out below:Foundational Competencies:Coaching and MentoringConflict Management/ResolutionEmpowering TeamsNavigating AmbiguityFinancial AcumenClient ManagementProcess Improvement/StreamliningLeadership CompetenciesBusiness DevelopmentNegotiationStretch Competencies (Discretionary Effort)Risk ManagementVisualizationCritical ThinkingDiscretionary EffortStrategic ThinkingInnovative ThinkingGlobal Mindset See Description See Description
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