To provide an effective HR and Training service to the site including recruitment and selection, employee record keeping (HR & Training), time and attendance maintenance and payroll input, training scheduling and coordination, remuneration and benefits management, interpretation and implementation of policies and procedures, culture change and general HR. Help identify staff training and development needs. Responsible for planning, organizing and overseeing appropriate training to assist the staff to perform their roles effectively and efficiently. Key Responsibilities Payroll Input Capture monthly payroll input to ensure accurate and timeous payment of employee salaries and benefits Obtain checked and authorized time and attendance data for payroll processing, and ensure correct salary payments are affected, and follow up with Team Leader/ Supervisors and employee where hours in the system do not balance Capture leave applications timeously, and provide up to date leave balance Check correctness and accuracy of dummy pay slips Check employee banking details To assist with queries on employee payments and benefits and solve problems where required To liaise with relevant third parties on employee issues such as provident fund administrators, medical aid, insurance, funeral schemes etc. Administration of engagements and termination of employees Assist Senior HR Officer to optimize the payroll input process HR Support Responsible for management of employee information (including training records) and ensuring that employee personal files are kept up to date and relevant in line with the Protection of Personal Information Act Monthly HR reporting on overtime, absenteeism and Head Office HR Reports Actively involved in the recruitment process by preparing Recruitment Authorisation documentation, job descriptions and advertisements. Advertise for vacant roles and be the first point of contact for managers and candidates for lower level jobs. Manage logistics around interviews, security screening, reference checks, offers and on-boarding Assist HR Managers with advice, guidance and support to employees and line managers on a broad range of people related matters including the interpretation of policies and procedures, the recruitment process Co-ordinate long service awards, staff retirement and year end functions. General Administration (typing, scanning, filing etc.) Maintain document versions and record keeping in line with ISO requirements Training Support Conducting training needs analysis at shop floor level and liaise with L&D Officer on Workplace Skills Plan input Planning and implementing training interventions with adherence to the agreed training plan and Licenses to Operate Ensure authorisation of training by obtaining sign off of the Training Application Form (TAF) and Work Back Agreement (WBA) Liaison and payment of training service providers Ensure timely delivery of certificates from service providers Operational and technical support to line management with close working cooperation with Operations Developing and maintaining formal records for functional SOP's, licenses, certificates and other training completed for all employees as required by the Department of Labour Assist with input for audits including BEE, ISO and other audits Monthly input to training reports Report for BEE123 Training Report Training Trackers and License to Operate EXCO & Business Review report Coordinating the Learnership, Apprenticeship and/or Internship programme training activities on site Help with administration related internal bursary processes and work back agreements for employees on site Performing other administrative duties related to training and development Ensure training completion, attendance registers and certificates/proof of competence in line with ISO requirements. Job Requirements Educational Qualification: Matric HR or Training Qualification OR solid relevant experience in HR and Training in an FMCG / manufacturing environment Knowledge and Experience: Human resource experience in an FMCG/manufacturing unionized environment and dealing with employee day-to-day queries Payroll input experience including sign-off on Time & Attendance input Experience in L&D on a site level would be advantageous Knowledge of training processes and logistics of training activities Understanding of SETA processes, reports and grants would be advantageous Skills Development Facilitator experience would be advantageous Solid knowledge and understanding of relevant legislation and regulations including the Labour Relations Act (LRA), Basic Conditions of Employment Act (BCEA), Employment Equity Act (EEA), Skills Development and Levies Act (SDA, SDLA) and Protection of Personal Information Act (POPIA) Computer literacy and advanced competency in using MS Word, MS Excel, MS PowerPoint and MS Teams A good command of the English Language is essential, both verbal and written Skills Self-starter Motivated and able to work without supervision Driven to learn and develop themselves Takes ownership of role, HR on site and for their own actions Passionate about success Able to show care and respect to employees Results driven and action orientated Good communication skills, professional and customer orientated Assertive and resilient Demonstrated attention to detail, accuracy and ability to maintain confidentiality Be a team player and passionate about your work Have good problem solving, decision making and analytical thinking skills Logic approach to work Report Writing skills Planning and Organizing skills Reports to the Regional HR Manager Internal contact with the Site Leadership Team, Team Leaders and Supervisors and all employees and contractors on site External contact with service providers, third parties, SETAs and candidates to join the company. 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