Jarrison Time and Attendance/HR Administrator - Vanderbijlpark
TMS International SA Pty Ltd
Introduction We are currently looking for an experienced Jarrison Time and Attendance Clocking System/HR Administrator to join our team. PS: ONLY PERSONS WITH JARRISON CLOCKING SYSTEM EXPERIENCE WILL BE CONSIDERED Duties & Responsibilities Jarrison Time and Attendance Clocking System Enrolling new employees on the system Terminations Setting up of different shifts on the system (2 shift, 4 shift etc.) Experience in working different shifts Balancing of hours on the clocking system Extracting of reports from the clocking system System backup Import/export of hours from the clocking for payroll finalization Industrial relations Maintain in-depth IR knowledge on legal standards and requirements to reduce risks related to daily management of employees Ensure that employment contracts are kept up to date in line with current applicable legislation. Where necessary manage, guide and advise Management on the legal requirements pertaining to the updating of employment contracts Assist management in conflict resolution Provide management with guidance on disciplinary issues in conjunction with company policies & procedures Issue warnings in line with company disciplinary code after gathering necessary information from management Keep record of all IR issues on employees' file Handle all employee grievances with confidentiality and in conjunction with Management ensure that solutions are found to these grievances Recruitment Advertising of the vacant position (internal) Onboard new employees Ensure that new employees have monthly probation meetings, these must be minuted and signed by all parties To explore and apply cost effective and alternative methods of recruitment Where necessary for certain roles to obtain Management's permission to engage with recruitment placement partners. To manage and control 3rd party placements and monitor permanent employment requirements Reporting Report on pending and executed disciplinary action Report clocking discrepancies Report on manpower changes Keep track of foreign national documents and expiry thereof Onboarding & Payroll Administration Ensure that the correct onboarding documents are issued to all new starters and that supporting documents are supplied Provide new employee on boarding documents to payroll as soon as the employee starts, signs and provides the necessary supporting documents Provide payroll with any employee information change requests eg: change in banking details Capture leave forms on Jarrison clocking system, monitor and report any noted leave abuse to management and follow employee counselling/disciplinary action where applicable Provide payroll with all information pertaining to terminations Request UIF Documents on behalf of employees Keep current employee list/staff profile list up to date at all times Keep employee files up to date at all times Check and monitor the timesheets on a daily basis Submit the payroll file to Head Office on the set time for payroll purposes Submit all payroll information to Head Office on/before the 16 th of each month Clocking system management enrol and remove employees on clocking system/s Effectively monitor late coming, non-adherence to clocking policy and apply disciplinary measures for non-compliance to necessary standards General The HR/Finance Administrator is required to work closely with Management to ensure the smooth operation of the site At times you might be expected to fulfil other duties within the business and therefore must be familiar with the roles of your colleagues Desired Experience & Qualification Valid Matric Certificate 5 years solid HR experience 5 years Jarrison time and attendance experience, with shifts knowledge Own vehicle & valid drivers license Relevant HR Diploma, Degree highly advantageous Package & Remuneration Market Related
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