Job Description – Debtors Clerk - Woodmead - Johannesburg
Job Description Debtors Clerk - Woodmead
Job Title: Debtors Clerk
Department: Finance
Reporting to: Financial Manager
Job Summary
One of our clients, being a leader in the VAS/distribution of pre-paid products and transactional services has an exciting vacancy for a Debtors Clerk. The Debtors Clerk reports to Financial Manager and will be responsible for processing all accounting transactions on the accounting system relating primarily to debtors, ensuring the maintenance of customer accounts through liaison internally and with customer and supplier staff and maintaining good relations with customers, internal clients, suppliers and bank account managers - all of which are interacted with on a regular basis.
Task and Responsibilities
- Customer Invoicing and Receipting
- Invoice customers on a timely basis.
- Prepare monthly commission invoices for customers including performing a check on new products, commission rates. etc.
- Capture all customer payments identified on bank statements on a timely and accurate basis (per remittance advices and company policy).
- Issue customer statements on a daily/ weekly/monthly, etc. basis in line with customers agreed terms.
- Frequently review the debtors age analysis and follow up on overdue customer accounts.
- Liaise with the Sales and Finance teams on any unreceived/ uncollected amounts.
- Assist with and resolve enquiries on all customer accounts, where necessary.
- Master Data Management
- Ensure that credit applications are completed and captured accurately for all customers.
- Regular capturing and verification of customer master data on all company systems (especially payment terms and discounts).
- Maintain accurate records of customer accounts and regularly follow up where errors are detected.
- Maintain detailed records of all transactions and correspondence regarding customer accounts.
- Inventory Control and Management (in conjunction with the Creditors clerk)
- Monitor and evaluate sales and stock activity levels for stock management and re-ordering purposes on a daily basis.
- Ensure complete and accurate integration and reconciliation of uploaded automated sales invoices/ credit notes, deposits and stock receipts from the back-end systems.
- Identify, through analytical review, incomplete/inaccurate capturing relating to sales, stock, debtors and banking transactions on a daily basis.
- Maintain the Inventory Master for any new products, blocked products, etc.
- Reconciliations of Key Accounts
- Reconcile all bank accounts on a daily and monthly basis.
- Conduct monthly reconciliations of all allocated debtors and general ledger accounts to ensure their accuracy.
- Reporting
- Extract customer transaction data for detailed analysis and review.
- Prepare, analyse and make recommendations on all debtors, bank/ cash flow, stock reports on a daily, weekly, monthly basis.
- Monitor and report on Customer Credit Limits
- Generate ad hoc debtors-related financial reports for the Financial Manager as requested from time to time. (e.g. bad debt and credit note provisions).
- Other
- Provide clerical and administrative support to management if required.
- Ensure strict compliance with all relevant legislation, policies, procedures and internal controls.
- Assist with office projects from time to time providing specific bookkeeping support.
- Comply with general office policies, procedures and all legal requirements.
- Undertake any other specific duties as required by the Financial Manager.
Required Knowledge, Skills and Abilities
- Post Matric qualification, with preference for accounting orientated qualification.
- 3 years work experience in a services-oriented accounting / finance environment including debtors administration and reporting.
- Computer processing skills, general accounting and bookkeeping training, record keeping practices and training.
- Highly motivated with an ability to solve practical problems and follow written, verbal or other instructions with several concrete variables.
- Attention to detail and the ability to organize complex information neatly and accurately.
- Strong organizational and time management skills.
- Ability to compose original correspondence and have effective interaction with people.
- Self-directed with an ability to learn a systematic approach to accounting and to follow the approach without direction to maintain the integrity of the financial data.
- Sound written and verbal communications skills.
- Reliable and flexible individual.
- Experience in an ERP system such as SAGE, Pastel, Navision, etc
- Proficient skills in Excel such as being able to create pivot tables
- Exposure to banking platforms and integrations would be beneficial, as well as exposure to any sort of reporting tools (eg. Power BI)
Remuneration
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