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Short Summary:

The main responsibility of this position is to ensure efficient and effective planning concerning filling and allocating sales and procurement orders to trucks.

Responsibilities:

• Logistics Planning
  • This primary focus will be on Import, Export and Bulk Planning.
  • This secondary focus will be on Packed Products, Protein and Seed.
• Logistics of Import and Export and Seed Planning
  • Planning of deliveries out of SOILL and external warehouses.
  • Planning of Import, Export and Bulk planning coming to SOILL.
• Minimize Transport and Other Costs
  • Fleet utilization and profitability on dedicated vehicles according to the industry.
  • Obtain best transport quotations per client and designated route.
  • Obtain the best transport costs and keep extra costs to a minimum.
• Efficient Movement to Customer
  • Plan effective loading and delivery dates and time to clients.
• Effective Route and Truck Planning
  • Planning the most cost-effective route according to client delivery.
  • Truck allocation according to sales orders.
  • If needed, book third-party transport to ensure on-time delivery.
  • Communication between transporters and clients according to expectations.
• Packed Product, Protein and Seed Planning
  • Planning and coordinating Packed Product, Protein Feed and Seed deliveries to clients.
  • Planning and coordinating of oils coming to SOILL or external warehouses.
  • Draft and allocate sales orders for the requested customer delivery date.
  • Update planning schedule according to set parameters on Frameworks
  • Communicate any requested planning changes that deviate from requested delivery dates.
  • Planning sales delivery 2 weeks in advance according to draft sales orders.
  • Updating planning 1-week in advance and drafting sales orders.
  • Finalising planning 48 hours in advance with sales orders.
  • Coordinate delivery schedule with collection schedule to optimise truck efficiency.
  • Send Logistics Plan to all relevant parties by 10h00, the day before loading of trucks.
• Instruction and Communication
  • Drivers delivery and collection instruction and feedback.
  • Escalate all Driver related queries and issues to Management.
  • Making slot bookings with customers for deliveries.
  • Ability to present planned schedule to all relevant parties in the weekly meeting.
  • Change any dates of delivery, received from sales with the correct reason on Frameworks.
  • Ensure all relevant information is updated on Frameworks for visibility to all relevant parties.
• Procurement Planning and Allocation
  • Ensure trucks run efficiently and effectively with allocated loads.
  • Communicate with Procurement, Planning, Warehouse And Sales to optimize utilization.
  • Communicate with Logistics Administrator concerning transport PO generation.
  • Ensure Flow bins, bags and pallets are returned from Customers according to the information.
• Export Administration
  • Liaising with the forwarding company to ensure stack dates are set and delivery is made.
  • Following up with logistical company regarding export documentation.
  • Follow up on all documentation internally:
    • Finance
    • Quality Control
  • Forward all documentation copies to the customer and save where necessary.
  • Filing of all documentation regarding export orders.
  • Receiving and distributing the necessary documentation internally and externally.
• Import Administration
  • Planning the import of products from and to:
    • Harbour
    • SOILL or
    • Client or
    • Internal/ External SOILL bulk oil warehouses
  • Handle full communication Between transporters, harbour, clients and warehouses.
  • Ensure slot bookings are in place for collection and delivery of import products.
  • Follow up on all documentation internally:
    • GRN
    • DN
    • Invoice
    • Finance
    • Quality Control
  • Receiving and distributing the necessary documentation internally and externally.
• General Administration
  • Doing administrative and clerical tasks.
  • Preparing and editing letters, reports, memos, and emails.
  • General administration/ office duties when required.

Key Competencies:

Education and Experience

• Diploma in Logistics or Supply Chain
• Logistics Planner experience would be an advantage
• Excellent computer skills especially Excel and SAP
• 1 year of relevant experience in Logistics

Interpersonal Skills

• Excellent customer service
• Responsible and accountable
• Ability to handle pressure
• Team player
• Problem Solver
• Extreme accuracy
• Good organizational skills
• Good Time Management skills
• Vibrant and energetic
• Focused and deadline-driven
• Strong analytical abilities

Apply Now

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