Office Administration Internship - Johannesburg
MANCOSA PTY LTD
Office Administration: ● Answering the telephone and directing the call to the relevant person/department ● Taking detailed messages if somebody is not available ● Making sure the office is tidy; blinds are open when the domestic worker is not in ● Assisting walk-in clients/offering tea/coffee when clients are at the office for meetings ● Assist with general queries/info ● Coordinating Courier requirements ● Checking e-toll balance every week and ensuring payments are done when the account is low ● Signing for parcels ● Managing office cleaning consumables and Refreshments (Tea, coffee, Sugar, Milk) send a list of items required to G.M. to buy ● Filing, copying, scanning ● Making sure all forms are updated with relevant information ● Laminating of contact sheets for all clients ● Updating and maintaining an inventory of office equipment for insurance purposes ● Meeting minutes ● PA tasks for the GM (calendar updates, meeting reminders, etc.) ● Logging calls for offsite/content ● Monthly recons for GM’s company credit card ● Monthly petty cash recons, managing and maintaining Petty cash ● Weekly claims for GM’s expenses ● Monthly Fuel recons for all vehicles in the region ● Changing of alarm/access codes every second month or when necessary ● Diverting calls to GM’s cell after 5 pm every afternoon ● Making sure everybody who uses a company Vehicle signs out the vehicle when they take it and signs it back in when they return it ● Updating of installation list/calendar as soon as PMs send through the request ● Sending an installation list/calendar monthly to G.M – 28th of the month ● Requesting quotes/ordering equipment from relevant suppliers for staff when needed/requested ● Ordering stationery for all staff ● Booking in all company vehicles for services and doing payment requisitions, as per processes in place ● Assist with the planning and coordination of the region's Social events ● Assist with stock control when necessary ● Manage and maintain a staff and visitor register ● OHS for the region – complete all required documentation as per requirements ● Managing and maintaining a calendar for the boardroom ● Sending a daily attendance report to HR ● Assisting with HR requirements as and when required Requirements: ● Proactive ● High energy ● Extrovert ● Goal driven ● Motivated ● Honest ● Time driven ● Punctual ● Excellent telephone etiquette ● Social (people's person) ● Attention to detail ● Applicants must have a valid car license and own a vehicle
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