Office Administrator - Johannesburg
Tsebo Group
About Us Tsebo Facilities Solution is looking for a Office Administrator who will plan, coordinate and provide administrative assistance to the Operational Director As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful. We take responsibility of our customers’ non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity. Duties & Responsibilities Daily Duties Manage Operation's Director diary. Assist in the co-ordination and planning of site visits. Arrange travel when and as necessary. Consolidate and compile Monthly operations reports in preparation for EXCO reporting. Arrange and facilitate the monthly operations meetings. Receive and distribute the necessary communications with the team Assist with administration as and when required by the Ops Director Collect and compile documents required for Ops Director sign off/approval/feedback and communicate this with relevant managers. Ensure all contract information is updated, filled accordingly and shared with Legal. Ensure all client details is updated accordingly. Ensuring new FMs/Site Leads have the necessary devices and accounts opened (arrange for the set-up of laptops and emails, etc) Skills and Competencies Must be service oriented. Work independently. Must be self-motivated. Team orientated individual. Ability to act quickly and calmly in emergency situations. Must be punctual and reliable. Must have positive disposition and personality. Qualifications Grade 12 (non-negotiable) Computer literacy A Secretarial or Office Administrator certificate/diploma would be an advantage Excellent customer relation skills. Good communication skills. Ability to plan, organise and control own work effort.
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