Office Manager - Cape Town City Centre
Time Personnel
Job Overview Date Posted: Posted 2 hours ago Location: Cape Town, Western Cape Job Title: Office Manager Education Level: Diploma Job Level: Management Minimum Experience: 8 - 10 Years Office Manager job vacancy in Montague Gardens, Cape Town. Do you have the experience and maturity to manage the responsibilities of running the functions and duties that make an office successful? We need your experience with quotations, invoicing, debtors, and the personality to be the “go to person” when anything is needed in the business. The perfect candidate must have the attitude of responsibility and ability to think on their feet while working alongside management to deliver the best offering of service as per the excellent reputation they have in the marketplace. Requirements: Grade 12 / Matric Computer Literate – Word, Excel, etc Bilingual (English – speak / Afrikaans – understand) Presentable with outgoing well-spoken, confident & friendly communication skills Excellent financial acumen with accounts Own transport essential Ability to take on responsibilities, use initiative and work well in a team & independently Duties and Responsibilities: Drawing up quotations for clients Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required Sending deposit invoice requirements to clients and following up telephonically Build sound relationships with clients, enjoy being the go to person when help is needed Track outstanding payments and develop relationships with clients, when required using of initiative in encouraging to get payment problems sorted Management of Control schedule for debtors that are in arrears Manage payments received, forwarding final invoices manage statements Daily updates of receipts scheduled – tracking payments received, deposits etc. Registrations of any new contract fitters that are working on site Record daily hours worked by all employees, complete monthly and weekly schedules Checking of working hours and daily signing in and out Managing sick leave schedules and administration required Managing inhouse database of customer lists Ensure that jobs being worked on are updated daily as to the current fitment status Manage costing compilations for all work requirements Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips Manage transport invoices at month end Ensure administration for health and safety compilation is updated and on file when needed Manage the royalties’ programme For rental units ensure month rental and water and sewerage accounts are issued timeously, and payments are received Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban
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