Office Manager - - Cape Town City Centre

REQUIREMENTS

Grade 12 / Matric
Computer Literate Word, Excel, etc
Bilingual (English speak / Afrikaans understand)
Presentable with outgoing well-spoken, confident & friendly communication skills
Excellent financial acumen with accounts
Own transport essential
Ability to take on responsibilities, use initiative and work well in a team & independently

DUTIES

Drawing up quotations for clients
Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
Sending deposit invoice requirements to clients and following up telephonically
Build sound relationships with clients, enjoy being the go to person when help is needed
Track outstanding payments and develop relationships with clients, when required using of initiative in encouraging to get payment problems sorted
Management of Control schedule for debtors that are in arrears
Manage payments received, forwarding final invoices manage statements
Daily updates of receipts scheduled - tracking payments received, deposits etc.
Registrations of any new contract fitters that are working on site
Record daily hours worked by all employees, complete monthly and weekly schedules
Checking of working hours and daily signing in and out
Managing sick leave schedules and administration required
Managing inhouse database of customer lists
Ensure that jobs being worked on are updated daily as to the current fitment status
Manage costing compilations for all work requirements
Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
Manage transport invoices at month end
Ensure administration for health and safety compilation is updated and on file when needed
Manage the royalties programme
For rental units ensure month rental and water and sewerage accounts are issued timeously, and payments are received
Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban