Office Manager & Bookkeeper Camps Bay - South Africa
Our client in Camps Bay is seeking a highly organized and versatile Office Manager to oversee administrative operations and ensure the smooth functioning of the office. The ideal candidate will be responsible for managing various office tasks, including payments, payroll, human resources, stock control and ordering supplies. The Office Manager will play a crucial role in maintaining office efficiency, supporting staff, and contributing to the overall success of the organization.
Duties included but not limited to:
- Bookkeeping
- Wages & Salaries
- Leave
- Stock control
- Stock ordering
- Asset Register
- Uniforms
- Staff Issues
- Keeping the office clean and presentable
Key Responsibilities:
- Financial Management:
- Process and manage payments, invoices, and expenses.
- Maintain accurate financial records and reconcile accounts.
- Assist with budget monitoring.
- Payroll and Wages:
- Oversee payroll processes, including employee timesheets, deductions, and tax filings.
- Ensure timely and accurate payment of wages and benefits.
- Address payroll-related inquiries and issues from staff.
- Human Resources:
- Maintain employee records, including contracts, onboarding documents, and performance evaluations.
- Ensuring leave is in order for all staff.
- Address employee queries and concerns in a timely and professional manner.
- May get involved in disciplinary action if needed.
- Stock Control and Ordering:
- Manage inventory levels and conduct regular stock checks.
- Place orders for supplies.
- Monitor stock usage and identify opportunities for cost savings.
- General Office Management:
- Maintain a clean and organized office environment.
- Implement and enforce office policies and procedures.
- Serve as the primary point of contact for external vendors and contractors.
Qualifications and Skills:
- Proven experience in office management or a similar administrative role.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Xero and other relevant software applications.
- Knowledge of accounting principles and payroll processes.
- Familiarity with HR practices and regulations.
- Attention to detail and accuracy in all tasks.
- Ability to work independently and prioritize tasks effectively.
- Discretion and confidentiality when handling sensitive information.
Education and Experience:
- Previous experience in office management, finance, or HR roles.
- Certification in office management, accounting, or HR (optional but advantageous).
Working Conditions:
- Standard office hours, Monday to Friday.
- Occasional overtime may be required to meet deadlines or handle special projects.
Salary negotiable, DOE experience and suitability for the role.
Apply Now
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