Pa To Director eThekwini (Durban) - South Africa
Unique Personnel
Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients Manage and maintain the director's internal and external diary and calendar Arranging & planning travel, accommodation, and transport for the director Devising and maintaining office systems, including filing and data management Co-ordinate and schedule internal and external meetings ensuring highly effective diary control and the preparation and dissemination of materials. Conduct weekly diary meetings with the director and executive team to discuss upcoming engagements, invitations, and other requests. Supporting the director on HR and administrative tasks Carrying out projects, background research, and presenting results/findings Screening phone calls, inquiries, requests and handling them appropriately. Dealing with incoming e-mails and often corresponding on behalf of the director Prepare correspondence on behalf of the director, including general replies. Document preparation – reports, briefings, PowerPoint presentations, etc. Project management together with the leadership team Support development of policies and processes across the region/operations Handle all confidential documents and maintain strict confidentiality throughout Min 3 years PA/secretarial experience. Excellent organizational and administrative skills. Interpersonal skills being able to liaise effectively at all levels. Confident & assertive whilst maintaining confidentiality & discretion. Excellent attention to detail. Experience and capability in managing complex projects/tasks. Ability to draft clear and focused letters & reports & meet deadlines.
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